MRM Region 2012 Leadership Conference Western Colorado Chapter

1. MRM Region 2012 Leadership Conference Western Colorado Chapter

2. Chapter Membership • 2011-2012 Chapter President: Dana Evans • # of Members – Beginning of Year: 13 • Current # of Members: 15 • Chapter Size Category: Small • Membership Goal for 2012-2013: 10% increase • Recruiting and Contacting – methods: Email; website; press releases about events • Chapter volunteers – recruiting; involvement (activities): • What months and day of the month do you hold educational meetings: We try to meet at least twice a year • Methods of communicating with members: Email; phone; website; Save the Date flyers

3. Board of Directors • # of Members: 6 • Types of Positions: President, Vice President/President Elect, Secretary, Treasurer, Member-at-Large, Board Chair, CRM Liaison • Elected Officials: President, Secretary, Treasurer, Member-at-Large, Board Chair • Appointed Officials: CRM Liaison • Meetings: Conference calls as needed, 1 in person • What was Good about your BOD: Experienced, motivated, hardworking, loyalty to chapter • What Challenges did your BOD face: Membership; recruitment; volunteers; Board nominations; geographic separation • Board Transition of Members – at end of year: Strategic planning conference call in August – no new board members • Recruiting/Succession planning methods: On the lookout all year; emailed prospective members

4. Chapter Finances • Beginning Balance: $4,277.15 • Current Balance: $4,258.55 • Savings Accounts – include CDs: none • Does your Chapter conduct annual financial audits? Yes, during 990 report • Do you have monthly Treasurer reports? Yes, uploaded to Groupsite • Does your BOD review monthly bank statements? Yes, uploaded to Groupsite

5. August 2011 – Board Retreat Meeting: August 20, 2011, Vail Town Hall, Vail, CO Time of Day: 10:30 AM – 3:30 PM Attendance: 5 members & Brian Starck, MRM Region Chapter Mentor Comments: Program planning dates and speakers; discussion of membership recruitment, participation, and retaining members; creation of board position descriptions; records retention schedule;re-cap of 2011 Leadership Conference; ARMA Session of Month webinars

6. September 2011 • Meeting: September 8, 2011, Durango, CO • Time of Day: 1:00 PM – 4:00 PM • Attendance: 26!! • Topic: “eDISCOVERY – SOUP TO NUTS” • Speaker: Marcy Heronimus, Esq., Sherman & Howard L.L.C. • Comments: Marcy’s presentation was for three hours followed by a chapter meeting. The City of Durango generously paid the speaker’s travel expenses. $10 members, $20 non-members. $101 Silent Auction benefitted AIEF. Profit $277.05 • 10:30AM-noon Roundtable discussion was held on Colorado Municipal Records Retention Schedule

7. September 2011 Meeting: September 13, 2011, Denver, CO Time of Day: 8:00 AM – 2:40 PM Attendance: Chapter Co-Host, 0 were able to attend Topic: “Advanced Records and Information Management and Litigation Readiness Symposium - Bridging Legal, Records Management and IT Together to Achieve Real-World, Impactful Results Speaker: Contoural Comments: Co-hosted with Northern Colorado, Mile High Denver, Information Systems Security Associates Denver Chapter, Rocky Mountain Paralegal AssociationNo members were able to attend

8. Annual Spring Seminar, May 2012 • Meeting: May 4, 2012, Grand Junction, CO • Time of Day: 8:00 AM – 4:00 PM (lunch & refreshments provided) • Attendance: 18 • Topic: “RIM 2012: Are You Ready?” (3 CLE, 5.5 CRM credits) • Speakers: “Electronic Records Discovery…the Marriage of I.T., Legal, and Records,” by Kirke Snyder, JD, MSLA • “Implementing SharePoint 2010; The Good, The Bad and The Ugly,” by Brian Starck, CRM, Document Control Manager at RTD Denver • Attendee Fee Structure: Full day - $75 members/$90 nonmembers; afternoon only - $50 members/$65 nonmembers • Vendor Involvement/Support:2 vendors ($200 total) • Special Activities: $101 Silent Auction benefitted AIEF; Lunch webinar by PageFreezer; Door Prizes

9. May 2012 • Meeting: May 4, 2012, Grand Junction, CO • Time of Day: 4:00 PM – 5:00 PM • Attendance #’s: 5 • Topic & Speakers: Spring Seminar held earlier in day • Comments: Recap of 2011-12 activities. Proposed 2012-13 BOD Volunteers (no nominations were received and current Board volunteered for another year)Held 2012-13 Officer InstallationEnded year with BOD “Celebration”

10. Special Projects • Community Involvement – charities, services etc. Donated silent auction proceeds to AIEF; donations to AIEF in lieu of speaker gifts • Other professional organization projects/relationships Continued cultivating relationships with local chapters of Mesa County Bar Association, International Association of Administrative Professionals, Human Resources Association • Scholarship programs/promotions We offer discounts to students • Mentoring activities • Vendor Relationships We have four vendor members

11. Special Projects – Board of Directors • List and explain special projects that the Board or Committees tackled this year: Direct contact with membership Spring Seminar coordination Chapter Infrastructure work Website maintained

12. Successes, Challenges & “Different” • What were your chapter’s top successes? (1 to 3 examples) 6 chapter members went to ARMA International! (that’s nearly 50% of our membership) Bronze level Chapter Merit Award Planning by teleconferences • What really challenged the Board and/or Chapter this year? Member involvement Avoiding BOD burn-out Member recruitment Filling BOD positions • What would/could the BOD have done different or would try next time? We have to keep reaching out for new members in any way possible

13. Conclusion • Please share one or two expectations or ideas you have for the coming Chapter year. Increase member involvement Two seminars: one in fall, another in spring Provide CRM Exam Prep Workshop Seminar planning committees