2010 STAR Test Administration Setup Module

1. 2010 STARTest Administration SetupModule July 29, 2009 Webcast starts at 9:00 a.m.

2. Verify and update district profile information District STAR coordinator information Shipping and billing addresses, reports address School details Enter, edit, and review Multiple-choice test administration dates Writing test administration dates Objectives Provide district STAR coordinators information required to set up a test administration, profile, and dates in preparation for ordering materials for 2010 STAR testing.

3. New California Modified Assessment (CMA) multiple-choice tests will be administered to students in grades nine through eleven who meet the CMA eligibility criteria. Students in grade nine may take the CMA for Grade 9 English–Language Arts (ELA). Students in grade ten may take the CMA for Grade 10 Life Science. Students in grades nine through eleven may take the CMA for Algebra I. Changes for 2010

4. Changes for 2010 The Supplemental Order/Late Label Cutoff date will be calculated as seven days before the selected last day of testing. The Transfer Student Cutoff Date will be calculated as seven days before the selected last day of testing. The STAR Management System includes additional information on the Terms and Conditions of Use for the site.

5. Superintendent’s Designation of District STAR Coordinator 2009-10 School Year form Signed by Superintendent Include e-mail address 2010 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators form Signed by designated district STAR coordinator Return to attention of STAR TAC by Mail:ETS, 2731 Systron Drive, Concord, CA 94518 or Toll free fax:800-541-8455 Return Forms

6. The final deadline for submitting the district or charter designation form is Friday, September 18, 2009. Very important that charter schools electing to test independently inform ETS by this date. District and Charter School Designation

7. Dear Mike McDaniel: Below is the STAR logon account id and temporary password for the 2010 administration. At your earliest convenience, please log onto the STAR Web site at http://[URL] You will be prompted to change your temporary password. User Account Logon: DC99999 Temporary Password: PASSWORD CDS Code: 91999990000000 School District Name: Sample Unified If you have any questions, please contact the STAR Technical Assistance Center at 800-955-2954 or e-mail us at STAR@ETS.ORG. Thank You. E-mail

8. Log in and change password Select security question Verify and update profile information Set up MC test administrations Edit MC and writing administrations View summary of administration dates Demonstration Overview

9. Select STAR 2010 Administration

10. Login Screen

11. Change Password Screen

12. “Welcome” Screen

13. Left Navigation Bar • Options • Profile • Maintain/Update Profile (address, e-mail, telephone) • Add new address • Test Administration • Add • Edit • View

14. “Maintain/Update Profile” Screen • Check Information • to see complete details • “View schools that belong to your district” to see list of schools with high and low grades

15. “Schools” List:

16. School Information

17. Add/Edit Address Screen • Address Purposes • Primary Shipping * • Report Shipment* • Secondary Shipping * • Billing • Correspondence • * P.O. Box NOT allowed

18. Test Admin Type and number Start with MC01. The writing tests are set up automatically Pre-ID type Answer documents, labels, or none “Add Test Administration” Screens

19. “Add Test Administration” Screens Two Yes/No Questions 1. 2. • Determines if a grade four and/or seven writing admin (WA01 and/or WA02) is required • Determines if an EAP Essay admin (EP01) is required

20. Instruction start date First day of instructional year Instruction end date Last day of instructional year Use the button to proceed “Add Test Administration” Screens

21. “Add Test Administration” Screens • Instruction start date • Instruction end date • Select noninstructional days • Select each date to be added (or removed) as a noninstructional day • Yellow = Noninstructional day • Use the button to proceed

22. “Add Test Administration” Screens • Available test windowstart date • Available test windowend date • Calculated as 10instructional days either side of 85%completion date • Select actual testing window • Includes makeuptesting days • Use the button to proceed

23. Note: Districts may choose the entire 21-day testing window, especially districts and independently testing charter schools that will be administering the CMA, CAPA, or the STS as well as the CSTs. “Add Test Administration” Screens

24. “Add Test Administration” Screens • Enter one nondelivery/nonworking day calendar to cover all test administrations. • Used to calculate delivery and pickup dates • Days when district office/warehouse is closed or unable to accept delivery and/or pickup of test materials • Enter the nondelivery / nonworking day calendar later if desired…

25. “Add Test Administration” Screens • Select all nondelivery/ nonworking days • Calculates dates for: • Materials delivery • Pre-ID cutoff • Returning material • Select to proceed • Calendar may beedited • Edits will causerecalculation of dates

26. Test Administration Summary • Summary of Test Administration Dates • Multiple Choice • Writing Application • Grades 4 and 7 = WA01 • Grades 4 and 7 = WA02 • EAP Essay = EP01 • Print Summary • Use “Landscape” mode

27. Left Navigation Bar • Options change to allow • ADD • Test Administration • EDIT • Test Administration • Nondelivery/Nonworking Days • VIEW • Test Admin Summary • Nondelivery/Nonworking Days • Noninstructional Days

28. Do I need to set up a separate administration for each school? Ans: No. If schools have similar calendars and the district intends to test all students during the same testing window, and the selected window adheres to the 21-day, 85 percent test window rules for all schools, there is no need to set up multiple testing administrations. I accidentally set up multiple test administrations with the same window; how can I remove one? Ans: Call STAR TAC and request them to delete any unnecessary administrations. Do I need to set up a separate administration to accommodate my students in a nonpublic, nonsectarian school (NPS)? Ans: Maybe. If the NPS has a calendar that generates test days in line with the district’s schools, a separate administration is not necessary. However, if the NPS has a different calendar, a separate administration may be set up to accommodate the different schedule. Frequently Asked Questions

29. What is the difference between the “Available Test Window” and the “Test Window”? Ans: The “Available Test Window” is the full 21-day window calculated as 10 instructional days before and after the date on which 85 percent of the instructional days have been completed. The actual “Test Window” is a period selected by the district within the 21-day window when the district will actually administer the tests. When can I complete makeup testing for students who missed the test date? Ans: All testing, regular and makeup, must be completed within the test window selected by the district. Makeup testing may begin anytime after the first day of testing. Can a district select all 21 days of their “Available Test Window” as their actual “Test Window”? Ans: Yes, The district may use the entire 21-day testing window if necessary. Frequently Asked Questions (continued)

30. Why do I have to enter a “Noninstructional Days” calendar and a “Nondelivery/Nonworking Days” Calendar? Ans: The “Noninstructional Days” calendar is used to calculate the 21-day “Available Test Window.” The “Nondelivery/Nonworking Days” calendar is related to the days when the primary shipping address is open for deliveries. This calendar is used to calculate delivery dates and avoid delivery during district office/warehouse closures. This calendar does not change the available test window. Do I need to set up a different test window to administer the Standards-based Tests in Spanish (STS)? Ans: No. The STS administered in grades two through eleven will be administered within the same testing window as the CSTs, CMA (for grades three through eleven), and CAPA. Do I need to set up a different test window to administer the grade eleven Early Assessment Program Essay? Ans: No. The STAR Management System will automatically set up a separate Writing Administration, EP01, if the district indicates that it would like to order EAP Essay materials. Frequently Asked Questions (continued)

31. When setting up my test administration I selected a Pre-ID type of “Labels” but I really want Pre-ID answer documents. Can I change this? Ans: Yes, as long as you change it before approving the test book order for the administration. Use the “EDIT – Test administration” option from the left navigation bar. Be aware that changing the Pre-ID type will recalculate the Pre-ID cutoff date associated with the administration. Be sure to print and distribute a new Test Admin Summary after making changes. I chose a Pre-ID type of “None” or “Answer Documents.” Can I still get “Supplemental/Late Pre-ID labels”? Ans: If you do not intend to Pre-ID at the regular time and selected a Pre-ID type of “None” but still want “Supplemental/Late Pre-ID Labels,” change the Pre-ID type to “Labels.” If you select a Pre-ID type of “Labels” or “Answer Documents,” you can submit data after the Pre-ID cutoff date to receive “Supplemental/Late Pre-ID Labels” for which there is an additional charge. Frequently Asked Questions (continued)

32. Live Demonstration 2010 STARTest Administration SetupModule

33. Return completed forms to gain access to the STAR Management System Profile Information Confirm e-mail address Set STAR@ets.orgas a “trusted” e-mail address Shipping Addresses—No P.O. box Review grade ranges for all schools including 0000001—District Students in NPS Set up test administration(s) Avoid multiple administrations with same dates Review NPS schedules Print out Test Admin Summary screen Transfer dates to calendar Communicate dates to appropriate staff and to all schools Summary

34. Additional information and assistance 2010 Test Administration Setup Manual www.startest.org/sms.html Replay Webcast www.sdcoe.tv/webcasts.asp STAR Technical Assistance Center 800-955-2954 Summary

35. Superintendent’s Designation of District STAR Coordinator 2009-10 School Year or Charter School Administrator’s Designation of STAR Coordinator 2009-10 School Year(return by September 18, 2009) 2009-10 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators ReminderPlease Return Forms:

36. Questions?

37. 2009 STAR Post-Test Workshop August 19, 2009 9:00 a.m. UPCOMINGSTAR Webcasts