“Making Time for Time Management” TM

1. “Making Time for Time Management” TM Written and presented by Fred Pentney, President Dyna-form Dynamic formulas for time and business management Continue: sample seminar Dyna-form

2. Fort McMurray Regional Business Development Centre • This seminar is in two parts 6.30PM to 9.30 PM • Location: • Sample cost: $149 + HST. To register call • or Email: Dyna-form

3. Who is this TM seminar for? • Small business owners/operators • Entrepreneurs • Consultants • Very busy people who need solutions Bring your Day Planner or present system. We will not sell binders or forms at this seminar. We will direct you to good resources for a system. Dyna-form

4. Symptoms of need for TM • Can’t locate invoices and/or other important documents • Can’t find important phone numbers and/or other data • Miss appointments, are late for them or arrive stressed • Don’t have client and contract information in one place • Have masses paperwork from all sources not filed • Don’t have one system to overview all planned time • Don’t have a detailed daily plan with flexibility built in • Not using technology to best advantage • Wishing you could change some of your patterns • Wishing you had a bit more time for ‘fun’ in your life Dyna-form

5. Why Dyna-form? • Provide proven methods not generalizations • Materials cover most needs • Foundations for ongoing learning Dyna-form

6. This PowerPoint presentation • These are sample of topics • It is not the full presentation • We provide a work book and handouts Dyna-form

7. Why time management ‘time’, “I am busy enough as it is?” The benefits to you: • You don’t have to start from the beginning during time of crises and change • You will be prepared, ready for contingencies • You remain in or get back into control quickly at any time • You enhance your professional reputation, develop reliability, reach goals, get results, improve your general well being Dyna-form

8. The Dyna-form program a) Resources b) System c) Modify behaviours Dyna-form

9. Objectives: resources • Define environments and resources • Reduce time/cost maintaining your resources Dyna-form

10. Objectives re. system-Day Planner, choices and effective use • Overview of TM products on the market • Decision criteria for purchasing • Do it yourself vs packages Dyna-form

11. Day planner use • Daily, weekly and monthly forms adapted for business/personal • Execution techniques Dyna-form

12. Management • Planning • Organizing • Controlling work and personal life Dyna-form

13. Objective of this seminar re: behaviour modification Well being and strategies to enhance Minimize unhealthy stress Adaptation to change Define own efficiency-learn optimum use of time Dyna-form

14. Resources, detail – purchasing • Mobility issues: • Contact management programs; paper and electronic data bases • Review cell phone, smart phones, superphones Dyna-form

15. Resources - purchasing pitfalls Issues: Used electronics? Impulse vs. shopping lists? Maintenance of purchases Record keeping/warranties Repairing vs. throwing out? Computer/peripherals obsolescence Cross over – values, image, reputation $$$$ Time, time Dyna-form

16. Organization • Your needs? • Now I’ve got it where do I put it? • Setting up – a step by step approach over time • Connectivity between all your resources • Don’t lose time on preventable items • Maintain control of your business process! Dyna-form

17. Organization-Fingertip Filing TM Filing system matrix Discrimination process: Categories/location 1. 2. etc. Find it fast! Dyna-form

18. Estimating time and developing time awareness! • Our seminars include proven methods from the field of project management – good science and art where applicable. E.g. P.E.R.T. formula for estimating time R = P + O + 4 x M / 6 (P.E.R.T. stands for performance evaluation review technique) Dyna-form

19. Decision making tools • Quadrants • Weighted decision matrix’s • Prioritization techniques • Cost benefit analysis using the Dyna-form decision criteria • S.M.A.R.T. goal setting and turning goals into PROJECTS • Essentials of project management Dyna-form

20. System detail - Day Planners • Electronic VS. paper or both? • Major suppliers pros and cons of the systems • Daily, weekly, monthly methods and issues • Discriminating data and information • Storage and retrieval issues Dyna-form

21. System detail - Day Planners cont: • To do and Task lists, use and misuse • Prioritization methods • Scheduling your day • Tracking your billable time • Tracking phone calls and commitments • Lessons learned • Archiving Dyna-form

22. Behaviour modification detail: we use the experiential learning cycle applied to TM • Not getting the results you want? Dyna-form

23. Behavior modification benefits • Bio-feedback, are you listening • Learning from spiders-great focus & why • Medical benefits of good anticipation • Quick recovery after major challenges • Making sure you retire healthy Dyna-form

24. Procrastination-some causes and cures • Not enough time so we don’t start • Don’t like or want to do • Fear of failure • No self discipline • Values incorrect for situation • Ithacarius • Perfectionism – pros and cons? • Too many items to choose from • We will provide proven techniques and structures that minimize the impact of this behavioral trait • Procrastination vs. good decision making to reconsider item Dyna-form

25. Slippery slopes – how to identify Strategies for minimizing Dyna-form

26. Relationship development • What is or isn’t working • Learning how and when to say “NO” • Warning signs and words • ‘Business like’ buffers • Relationships: 5 keys business or personal Dyna-form

27. Time management techniques • Pareto, Parkinson re: TM • Ivy Lee method – modern applications • Non robotic time management • Military rule • Backward pass method • And many more, E.g. Cause and effect Dyna-form

28. Results after seminar • Having more energy, better focus • Being organized for all events • Planning more effectively using tools • Reduced wasted time and money • Achieving your commitments with less pressure • Reduced crises, and getting deliverables out on time Dyna-form

29. Thanks for visiting our overview Slides are samples of some of the areas that we will cover Seminar includes group activities to enhance your learning Time management is not a quick fix nor is this seminar. TM is a commitment to improving quality of life and achieving goals on a life long basis. We are committed to providing you with the tools. “Invest one day for a lifetime of results.”™ Dyna-form