Effective Presentations

1. Effective Presentations Sandra L. Cruz-Pol, Ph.D. Professor Dept. of Electrical & Computer Engineering Universidad de Puerto Rico, Mayaguez, PR

2. I give No Handouts …to help the environment. But you can download this ppt at http://www.ece.uprm.edu/~pol/outreach.html

3. No matter how good is your work… It will not have an impact on the science community unless you present it well!

4. Effective Presentations • Talk • Contents • Preparation • Your Persona • Time • Slides • Power Point® Idea: do an outline.

5. Effective Presentations • Tallk • Contents • Preparation • Your Persona • Time • Slides • Power Point® Idea: do an outline.

6. Talk: Contents • Should include only the most relevant info • Practice & make sure you make it • Relevant • Attractive &Visibility • Quality • Great Finale

7. Talk: Preparation • Audience Type • Information Type • Outline & Data • ( Practice ! ) n

8. The Talk • Be punctual • Handouts? (2-6 /page) Pure B/W • Nervous ?(focus on informing) • Consider using a non-laser pointer • Enthusiasm • Great beginning & Happy ending • Two options: • forward presentation • backward presentation Graduate committee order

9. Your Persona • Entertain: • Visual Contact • Vary tone of voice • Move • DON’T Read • Don’t speak in Singular.

10. Your Persona (cont…) • Dress appropriately • Relax, • Be yourself • Focus on informing • Jokes – • avoid unless your good at it. • Involve the audience

11. Time • Practice total time! • Average: 1min/ slide • Be ahead of time • Test equipment, distance, etc. • Don’t say “ I’ll be brief ” !

12. Effective Presentations • Talk • Slides • Power Point® Go back to outline. Relate items

13. Slides • Options: print* or PC • Number them* • Language • Use Speller! (but not enough) • Don’t overload -maximum 7 bullets

14. Slide Tables Program Codes Circuits • Histograms • Graphs • Block Diagrams

15. Example 1

16. Example 1 …(much better)

17. Example 2 • First the program reads the data • Then computes using the model • Compares with measured data modifying the model variables using MonteCarlo method • Keeps iterating until threshold is met • Estimates parameters x, z

18. Example 2 …(much better) Read Data Compute w/model No Montecarlo error<0.1 Yes x,z

19. Disdrometer-NCDC rain data comparison [SJ, Apr 05] Example: Size of graphics Why waste all this space? Rain rate [mm/hr] Hour [hr]

20. Format • use Landscape Format! • Background Color • Light F slides • Dark F PC : • Font Color • Avoid yellow, avoid • Font size ≥24– “seen on floor” red green

21. dizzy Format (cont…) • Avoid too many colors • Avoid too many styles (fonts) • Avoid too many transitions

22. Effectives Presentations • Talk • Slides • Power Point®

23. MS Power Point® • Use AutoContent Wizard • (file>new) • Change all : • View > Slide Master • Add Numbers: • View> Header and footer

24. Figures • Import figures from any application • (Copy/Paste) or • “Print Screen”/Paste (copies to Clipboard) • Download logos • (Right click on them, Save as) • Figures will look darker on Show & Prints • Right click figure> Format Picture> and increase Brightness to 60%. Give proper CREDIT!

25. How? Cut each Picture, then Paste Special in JPG or GIF Format. Save Mbytes! Thiswilleasesendingby email! OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif Format. Save a lot of space on your USB memory sticks! Up to 20x!!

26. Figures from clipboard Print Scrn key

27. Format Pictures Default 50% brightness -looks dark on screen 60% brightness

28. Figures • Right one is set at 60% brightness -better. Give proper CREDIT: • Both pictures are from NASA website

29. MS Power Point® • Use Speller • But don’t trust it too much. • Words like roll for role are not detected. • Chronometer (Slide Show>Rehearse Timings) • Will tell you average time in each slide. • If more than 2 mins., add more slides!

30. MS Power Point® • Using fill to create 3D sphere • Make circle • Fill Effects>Two Tones > from center • No line color

31. Video & Sound • CD-Rom • Internet • Music CD • Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file. • Use Package for CD option Save as Movie

32. Power Point® • (Format >Background or > slide design • (Format >Colors and Lines) • (Slide Show> S. transitions) • Handouts (use Pure B/W!!!) • Example of contrast with Fill: Avoid tedious equations, unless vital

33. SUMMARY • Talk – • Prepare, organize & practicen • Persona – • Entertain, relax & professional • Slides – • Clear & attractive • Number ~ corresponding to minutes given. Summarize main points

34. How important is your work? You can see how many people cite your work in • http://www.elsevier.com/authors/author-services#benefits--discounts • http://wokinfo.com/products_tools/products/related/citationalerts/ • http://libguides.asu.edu/content.php?pid=11186&sid=97844 • http://scholar.google.com/

35. Funny Summarizing Video • http://www.youtube.com/watch?v=lpvgfmEU2Ck (4 mins.) • Or • http://www.youtube.com/watch?v=KbSPPFYxx3o (9 mins)

36. Good Luck! Credits: Some pictures are from NASA, NOAA, and the Animation Factory See this presentation at http://ece.uprm.edu/~pol/outreach