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Effective Presentations

Effective Presentations. Effective Presenters. Body language Gestures Eye contact Voice Filler words. Body Language. Rapid eye blinking Dilated pupils “Steepling” fingers Clenching fists Folding arms. Body Language. Hands touching mouth or nose Raising eyebrow Tilting head forward

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Effective Presentations

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  1. Effective Presentations

  2. Effective Presenters • Body language • Gestures • Eye contact • Voice • Filler words

  3. Body Language • Rapid eye blinking • Dilated pupils • “Steepling” fingers • Clenching fists • Folding arms

  4. Body Language • Hands touching mouth or nose • Raising eyebrow • Tilting head forward • Leaning away • Drumming fingers

  5. Gestures • Let them help emphasize points • Don’t plan gestures; let them happen • Bring gestures above waist

  6. Eye Contact • “Connect” with the audience • Distribute evenly • Hold for 3-5 seconds • Look them in the eye

  7. Voice • Monotone • Too fast • Volume

  8. Verbal • Organize • Don’t memorize • Organize following a logical sequence

  9. Structure • Three parts of a speech • Tell them what you are going to tell them • Tell them • Tell them what you just told them

  10. Practice • 5 Ps - Proper Planning Prevents Poor Performance • 90% of success is preparation • Location – time of day • With movements and gestures • With visuals • Videotape yourself • If possible, with an audience

  11. Preparation Steps • Establish your purpose (objectives) • Analyze the audience • Create a winning title • Outline the body • 1 to 3 main points per objective • Help audience relate to key points • Summarize each key point

  12. The P – I Diagram Informative Persuasive What is your presentation?

  13. Opening • Must grab audience’s attention • Startling statement • Question • Quote • Personal experience • Humor • Visual aids • Begin with the end

  14. Visual Aids • K.I.S.S. • Keep is Short and Simple • K.I.L.L. • Keep it Large and Legible • Be accurate • Be relevant • Be colorful • Use graphics

  15. Color • Include no more than four colors/slide • Use dark print on light background or light print on dark background • Maintain same background color throughout • Don’t use red for text • Avoid red/green contrasts

  16. Color • Red – stimulates emotion • Green – inspires involvement or interaction • Gray – indicates lack of commitment or neutrality • Blue – shows calm and conservative • Yellow – shows cheerfulness and hope for the future, restlessness and change, feelings of anxiety • Purple – implies mystical quality • Black – indicates power and sophistication

  17. Graphics • Bar charts • Show comparisons or data over a specific time • Line charts • Show data over many time periods, show trends • Pie charts • Show relation of parts to a whole • Organization charts • Show hierarchy and reporting relationships

  18. Graphics • Cartoons • Add humor and interest, get point across memorably • Photos • Add realism and personal recognition • Symbols • Represent concepts without words

  19. Text • Use short titles • Create a lot of white space • 6-by-6 rule • Express only one thought per slide • Use uppercase and lowercase text • Don’t mix fonts • Sans serif vs. Serif (Arial, Times)

  20. Q & A • A.L.A.R.M. • Anticipate and prepare • Listen • Repeat or rephrase • Answer concisely • Move on to next question

  21. Team Presentations • Act like a team • Prepare • Appoint a leader or moderator • Decide on each person’s role • Plan your agenda

  22. Team Presentations • Plan the transitions • Time each segment • Look at audience, not teammates • Don’t debate or interrupt • Plan the closing

  23. Your success will depend upon your preparation.

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