Library Tutorial for Department of Biological Sciences Graduate Students

1. Library Tutorial for Department of Biological Sciences Graduate Students Kenneth Lim slblekk@nus.edu.sg 12 - 13 Aug 2013 With acknowledgements to NUS Libraries EndNote Team

2. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

3. Libraries NUSL System The HSSM Library Central Library Medical Library Chinese Library Science library C J Koh Law Library Music Library

4. NUS Libraries Portal (http://www.lib.nus.edu.sg)

5. Loan Entitlement for Graduate Students • 30 items 28 days 3 renewals How do I Borrow a Book? FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581 http://www.battenkillbooks.com/wp-content/uploads/2011/10/stack_of_books21.jpg

6. Services for Graduate Students

7. Document Delivery Service (DDS) • Request journal articles, book chapters or conference papers that are not available in NUS Libraries • Accessed via E-Forms • Cost borne by NUS Libraries • Requires approval by your Supervisor • Checking of request status FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117

8. Intra/Inter-Library Loans • Intra-Library Loan – Request circulating books & journals found in other NUS Libraries to be collected at Science Library • Inter-Library Loan - Request books not owned by NUS Libraries. • Accessed via E-Forms FAQ: http://libfaq.nus.edu.sg/a.php?qid=16402 FAQ: http://libfaq.nus.edu.sg/a.php?qid=16793

9. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

10. Recommended Online Resources

11. Online Database Guides & Resources • Biological & Life Sciences Subject Guidehttp://libguides.nus.edu.sg/biology • PubMed Resourceshttp://www.nlm.nih.gov/bsd/disted/pubmedtutorial/ • Web of Science / BIOSIS Resourceshttp://science.thomsonreuters.com/training/wos/http://science.thomsonreuters.com/training/biosis/ • Scopus Resourceshttp://help.scopus.com/Content/h_tutorials.htm

12. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

13. Plagiarism • What is Plagiarism? • A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.) • The act of taking someone’s words or ideas as if they were your own. • Avoiding Plagiarism • CIT Preventing Plagiarism site http://www.cit.nus.edu.sg/plagiarism-prevention/ • Proper citation of information sources • turnitin software

14. In-text Citation Herring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing. Citations & Bibliography Bibliography/Reference Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459. • Two places to cite the references you have used: • within a sentence (in-text citation) • at the end of the document (bibliography/references)

15. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

16. Bibliographic Management Software

17. EndNote Online Guide http://libguides.nus.edu.sg/endnote http://libguides.nus.edu.sg/endnote

18. Introduction to EndNote • A software that: • stores and organises references from many sources • inserts these references into a Word document, and • automatically formats your references according to a predefined citation style

19. New In EndNote X6

20. EndNote vs EndNote Web 25,000

21. EndNote Workflow

22. Installing EndNote for PC http://libguides.nus.edu.sg/endnote For installation issues, contact NUS IT Care Tel: 6516-2080, Email: itcare@nus.edu.sg

23. Installing EndNote for Mac Email software administrator for instructions

24. The EndNote Library • Contains all your references. No limit to number of references, but <100,000 is recommended

25. Hands-on Step 1: Create an EndNote Library • All programs > EndNote > EndNote Program • File > New • Filename: Test (*.enl) • Save

26. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

27. Step 2: Add References to the Library Import PDF Direct Export Import Text File Online Search Manual Inputting EndNote Library Cite While You Write MS Word

28. Method 1: Direct Export • Export references directly from database • At the database, select the records you want • Save, output, export or send to EndNote (Look for “RIS format”) • Click Open to transfer records to your EndNote library

29. Method 1: Direct Export (WOS) 1. Mark the records 2. Click on EndNote

30. Method 1: Direct Export (PubMed) 1. Mark the records 2. Send to>Choose Destination>Citation Manager

31. Method 1: Direct Export (FindMore)

32. Method 2: Import .txt File • Used when references cannot be exported to EndNote. • Very few databases e.g. Factiva • At the database, select the records you want • Export text (.txt) file and save on desktop • In EndNote, go to File > Import • Browse and select the .txt file • Select Import option > Other filters Which filter to use? http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846

33. NATL Method 3: Online Search • Search free databases (e.g. PubMed) and library catalogues (e.g. LINC, Library of Congress) • Go to Online Search Mode > More • Select a free database or catalogue, e.g. NATL U of Singapore • In the online search pane, search by exact title of book or conference proceeding • Copy the reference to Local Library Mode

34. Method 3: Online Search Search by the exact title 2. Select more 1. Click on Online Search Mode (Temporary Library)

35. Method 4: Import PDF Files • Extracts references from PDF files • PDF must contain a Digital Object Identifer (DOI) and is not a scanned document. • Steps: • In EndNote, go to File > Import • Choose either file or folder, and change Import Option > PDF • Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI

36. Method 4: Import PDF Files

37. Method 5: Manual Inputting Link to the video: http://youtu.be/30u5_b9d5D4

38. It’s Break Time!

39. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

40. Step 3: Duplicate References • To set criteria: • Edit > Preferences > Duplicates • To find duplicates: • References > Find Duplicates

41. Managing References: Custom Groups • Create folders to group (categorise) references Go back to All References. Select references and drag into custom group. Alternatively, right click on the references > Add References To > My Groups

42. Managing References: Smart Groups • Automatically group references based on your search criteria, e.g.: author/year/title contains/is/word begins with… • Note: Any references added to EndNote will be automatically filed in the group, with immediate effect 1 2 42

43. Attaching Files to References • To set criteria: • References > File Attachment > Attach Files

44. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

45. Step 4: Cite While You Write (CWYW) • Use MS Word to insert citations into your paper • Create a paper with properly formatted references, bibliography, figures & tables • Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only • Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

46. EndNote Tab & Field Shading • If EndNote is properly installed, you will see the EndNote tab in Word • After you add references, Field shading shows up as text highlighted in grey.

47. Setting for Field Shading in Word Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always”

48. Inserting Citations Method 1: Find Citation a. EndNote X6 tab: Insert citation > Find Citation b. Search for a word in any field (e.g. title, author) c. Select the references that you want to insert into your paper Method 2: Insert Selected Citation(s) In EndNote library, select a citation Go to Word and place cursor at insertion point Click on Insert Citation > Insert Selected Citation(s)

49. Editing Citations & References • Edit & Manage Citation(s) • E.g. add page numbers, exclude author, exclude year • Edit Library Reference(s) • Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography

50. Change Style & Create a Bib Section • To change the citation style • EndNote X6 tab: • Click on Style > Select Another Style… • To create bibliography section* • Bottom right corner of Bibliography group > Layout > Bibliography title • Type References (or Bibliography) • *The bibliography section appears only when you insert a citation