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Record Keeping

Record Keeping. 1 of 14. Record keeping – why keep records?. Why keep records? All food production quality assurance schemes require detailed records to be kept (EUREPGAP, Natures Choice etc). Records can help you remember what happened in previous crops (what worked well/badly).

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Record Keeping

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  1. Record Keeping www.stewardshipcommunity.com 1 of 14

  2. Record keeping – why keep records? • Why keep records? • All food production quality assurance schemes require detailed records to be kept (EUREPGAP, Natures Choice etc). • Records can help you remember what happened in previous crops (what worked well/badly). • Enable you to calculate the costs and profits from crops. • Spray records • Calibration records • What was used when and on what • Chemical store records • Accidents and incidents (health and safety). • Training records. • Keeping farm records is an important step in good farm management. www.stewardshipcommunity.com 2 of 14

  3. Record keeping – quality assurance schemes • Quality assurance schemes • Each scheme will usually have their own record forms to complete (paper or electronic). • Training is often available, supported by the assurance scheme agronomists. • Often these records need to be available at harvest to go with the harvested crop as proof that there was no deviation from the grower protocol. • Farms are likely to have periodic checks to ensure compliance to the grower protocol; spot checks to ensure compliance and validate records. www.stewardshipcommunity.com 3 of 14

  4. Record keeping – farmer records • Farmer records • Use a note book – or similar, to record a range of different farming activities. • Planting and harvest dates and crop yields, crop varieties. • Crop rotation • Inputs such as fertilizer and crop protection products • Calculate input costs versus harvest value • Land management • Sprayer calibration records • Crop protection store records • Labour costs • Accidents and incidents • Many different electronic farm record packages available. www.stewardshipcommunity.com 4 of 14

  5. Record keeping – crop-based variable costs Recording Crop Based Variable Costs www.stewardshipcommunity.com 5 of 14

  6. Record keeping – harvest records • Harvest records • Date the crop was harvested • Amount of produce harvested • Where the product was sold • Value of the product sold • Quality classification achieved for the product www.stewardshipcommunity.com 6 of 14

  7. Record keeping – profit and loss Profit and loss records www.stewardshipcommunity.com 7 of 14

  8. Record keeping – crop protection store records • Crop Protection Store Records • Product name: • Quantity: • Batch no: • Expiry date: • Product use: www.stewardshipcommunity.com 8 of 14

  9. Record keeping – crop protection application record • Crop Protection Application Record • Date: • Crop: • Crop Growth Stage: • Target pest: • Operator: • Name/number of Sprayer: • Application Volume (l/ha): • Product used (per ha): • Observed result (report the product effectiveness) www.stewardshipcommunity.com 9 of 14

  10. Record keeping – training records Training records Note: Keeping training records enables you to keep track on the profficiency of farm staff and their ability to do specialist tasks. Retain certificates awarded at training www.stewardshipcommunity.com 10 of 14

  11. Calibration records – easy calibration The following items should be recorded during a calibration - www.stewardshipcommunity.com 11 of 14

  12. Record keeping - accident or incident reporting www.stewardshipcommunity.com 12 of 14

  13. Questions • Why should records be kept? • What value do records have to farmers? • Give some examples of records to be kept? • How do you think records could help you? www.stewardshipcommunity.com 13 of 14

  14. Certification scheme websites • http://www.eurepgap.org/fruit/Languages/English/index_html • http://www.tescocorporate.com/page.aspx?pointerid=1209EAE16DDB49C0A094A60CFF1FBFA9 • http://www.rainforest-alliance.org/programs/agriculture/certified-crops/standards_2008.html www.stewardshipcommunity.com 14 of 14

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