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Record Keeping

Record Keeping. TM145. “The office of Secretary is critical to a Toastmasters club. As secretary, you are responsible for keeping clear and accurate records of club business, including membership records and correspondence with Toastmasters International’s World Headquarters and others.”

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Record Keeping

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  1. Record Keeping TM145

  2. “The office of Secretary is critical to a Toastmasters club. As secretary, you are responsible for keeping clear and accurate records of club business, including membership records and correspondence with Toastmasters International’s World Headquarters and others.” When You Are the Secretary “As treasurer, you are responsible for keeping clear and accurate financial records of club business and for seeing that the club remains financially stable.” When You Are the Treasurer

  3. SECRETARY • Attend District Club Officer Training • Maintain Membership Roster • Submit New Officer List to WHQ (maintain) • Keep Club files – Charter, Bylaws, minutes • Attend Club Officer meetings • Record meeting minutes • Greet members and guests • Presiding Officer

  4. TREASURER • Attend District Club Officer Training • Prepare a Budget • Update Signature Cards with Bank • Semi-annual Dues Statements (8/15 & 2/15) • Collect and Pay Dues to WHQ (10/1 & 4/1) • Submit new member applications and dues promptly to WHQ • Pay bills as due

  5. TREASURER • Keep records of all financial transactions • Present financial reports • Attend Club Officer meetings • Greet members and guests • Presiding Officer

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