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Chairs Briefing Meeting Oldham Governor Support Service 9 January 2017

Get the latest updates and information for governors at the Chairs Briefing Meeting on January 9, 2017. Topics include appointments, policy updates, vacancies, and the updated governance handbook.

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Chairs Briefing Meeting Oldham Governor Support Service 9 January 2017

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  1. Chairs Briefing MeetingOldham Governor Support Service9 January 2017 Gerri Barry Information and Advice Service Manager

  2. 1. Welcome and introductionsChairs Briefing Meeting | Monday 9 January 2017 • Gerri BarryInformation and Advice Service Manager • Welcome to Tony Shepherd Head of Schools & Learning (LASI)

  3. 2. Caroline SuttonDirector of Education and Early Years – Appointments made at January 2017 1.Director of Education & Early Years Caroline Sutton 2.Head of Schools & Learning (LASI) Tony Shepherd 3.Head of Inclusion (SEND) Gill Hoar 4. Head of Post 16 & Business Development Donna Lewis 5. Head of Education Support Services (Compliance) Andy Collinge 6. Head teacher Virtual School National Advert 7. Education Improve-ment Manager Paula Healey 9. SEND Manager Matthew Prenton 12. Information & Advice Service Manager Gerri Barry 8. Inclusion Manager Anne Clark 11. Education Provision Manager Paula Green 10. SENSupport & Lead Educational Psychologist Helen Wyton

  4. 3. Autumn Term Governing Body Agenda Gerri Barry – Information and Advice Service Manager • Local authority items for action • Governor information on school website and Edubase • Prevent self-assessment for schools • Local authority items for information • Local authority policy on academy conversions • School records and archiving guidance for closing schools • DfE EAL Proficiency Census • Updated statutory guidance on the constitution of maintained schools • Schools forum

  5. Schools Forum Governor Vacancies • One – Primary Maintained Governor • One – Secondary Academy Governor • One – Special School Governor • Please contact Liz Caygill if you are interested in being considered for one of these roles. • Email: liz.caygill@oldham.gov.uk Tel: 0161 770 1012 • Please note; the next meeting will be on Wednesday11 January 2017. • Agenda includes: School Funding Update, School and Early Years Financial Regulations, Proposed Amendments to Scheme for Financing Schools, Estimated DSG Budget and School Forum Operational and Good Practice

  6. Governance handbook • The updated governance handbook (for academies, multi-academy trusts and maintained schools) has been published • You can view the document on the following webpage: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/582868/Governance_Handbook_-_January_2017.pdf

  7. Summary of key changes • The Governance Handbook last underwent review in November 2015. With the 2017 update, as well as the content being revised to take account of changes made to the law and policy over the past year, the DfE have also given the handbook a complete restructure. • What the DfE says This edition of the Governance handbook contains a new summary description of the six key features of effective governance - as set out Section 1. This provides the structure for the six sections that follow and also for the department’s new Competency framework for governance. The most significant changes to the content within other sections include: • Section 2: Strategic Leadership • A new section at 2.3 bringing together material about the board’s role as the key decision-maker.

  8. Summary of key changes • Section 3: Accountability • A stronger emphasis on ensuring financial propriety at 3.4. • Section 4: People • Updated text at 4.1.2 to reflect the new requirement that all those involved in governance in maintained schools, as well as in academy trusts, must have a Disclosure and Barring Service (DBS) check. • New advice on conducting informed elections at 4.1.4. • New sections bringing together material on the important role of the chair at 4.3 and of the clerk at 4.4. • A new explanation at 4.8 of the risks associated with close family relationships between those involved in governance or between them and senior employees. • Details of the duty on boards to provide information about individuals involved in governance via Edubase at 4.8.

  9. Summary of key changes • Section 5: Structures • Updated guidance on the role of Trustees and Members at 5.2.1. • Clarification at 5.6 that al boards are required to publish a scheme of delegation to explain their governance arrangements, together with new guidance on what makes an effective scheme of delegation. • Updated guidance on MATs at 5.2.2 and umbrella trusts at 5.5.1. • Section 6: Compliance • Confirmation at 6.7 that an individual on the board should take leadership responsibility for the organisation’s safeguarding arrangements, which include its Prevent duty. • New advice at 6.7.1 on handling allegations of abuse made against other children. • Section 7: Evaluation • Updated content on schools causing concern and on coasting schools at section 7.4.

  10. 4. Local Offer and SEND InspectionSpecial Educational Needs and Disability • Gill Hoar Head of Inclusion

  11. 4. Special Educational Needs and DisabilityLocal Offer and SEND Inspection Gill Hoar Head of Inclusion January 2017

  12. SEND - A potted history • Children and Families Act 2014 • Section 19 principles • SEND Code of Practice 2015 • Transitional legislation

  13. Key features • Local offer • Single assessment process • Person centred approaches • Outcome focussed

  14. Statutory duties for schoolsChapter 6 of the Code – all schools must…. • use their best endeavours to make sure that a child with SEN gets the support they need. • ensure that children and young people with SEN engage in the activities of the school alongside pupils who do not have SEN. • designate a teacher to be responsible for co-ordinating SEN provision – the SEN co-ordinator, or SENCO. • inform parents when they are making special educational provision for a child. • prepare an SEN information report as set out in paragraph 6.78.

  15. Local area accountability inspection • How effectively do we identify children with SEND? • How effectively do we assess the needs of children with SEND? • How effectively do we improve outcomes for children with SEND?

  16. Local Area InspectionThe clue is in the title…. • Local Offer is their first port of call • Published data informs key lines of enquiry • Focus on SEN Support • Parental and young person engagement

  17. Inspection process – what schools can expect • Email to Chairs following Monday morning phone call • Five day inspection the following week • Case file analysis • Visits to schools • Meetings with parents & young people

  18. Table discussion to identify key issues

  19. Your questions answered!

  20. 5. Place Planning • Paula Green - Education Provision Manager • International New Arrivals deferred to next meeting • Jenny Christopher - Schools and Learning Settings Performance Adviser

  21. 5.Education Provision in Oldham Paula Green Education Provision Manager January 2017

  22. Statutory Duty • ‘Councils have a statutory duty to ensure there are enough school places available to local children and young people. • No other local or national body shares with them the duty to secure sufficient primary and secondary school places, although they increasingly have to work with schools and other partners to deliver the places needed.’

  23. Background and Key Challenges • Increase in inward migration in 2011/2012 onwards • Uncertainty of future migration (i.e. Brexit) • Suitable school sites to expand • Available land for new schools • New schools = free schools

  24. Previous Expansions 2012-2016

  25. Current Context • Education Provision Group (EPG) • Education Provision Strategy • Expansion Priority Matrices • School Capacity and Projections Return (SCAP) • Forecasts • Education/Capital Works/Business Intelligence working together

  26. Current Context • Significant pressure in the secondary sector predicted from September 2017 onwards • Current primary pressure in all planning areas in year 2 to year 5 • Projected future reception places shortfall in the following primary planning area; East Oldham

  27. Current/Proposed ExpansionsCapital Works Projects • Greenfield C P School (Saddleworth/Lees) additional 30 places per year group • The Oldham Academy North (Secondary) additional 60 places per year group • Crompton House School (Secondary) additional 112 places per year group • Oasis Academy (Secondary) additional 60 places per year group (possible minimal capital works)

  28. Secondary Planning AreaDemand/Need • 2017 – temporary PAN increases at Failsworth, North Chadderton and Saddleworth (additional 40 places) • Total places versus actual and projected demand 2015 – 2022

  29. Secondary Planning Area

  30. Primary Planning Areas – reception places

  31. Primary Planning Areas – reception places

  32. Primary Planning Areas – reception places

  33. Next Steps • Primary school expansions in East Oldham • Secondary Free Schools • Annual refresh of forecasts – June 2017 • Communication with schools

  34. 6. Internal Audit Update • Jane Whyatt • Audit and Counter Fraud Manager 9 January 2017 Chair of Governors2016/17 Spring Term Briefing

  35. Internal Audit Update - Agenda • 2016/17 School Audit Plans • Recent Audits Completed • Key Conclusions • Next Steps and Key Contacts

  36. School Audit Plans • 2016/17 School Audit Plan (120 days): • Risk based cyclical programme of School Audits • Liaise with Finance and Education colleagues • Deep dive focus for greater support • New Schools Places (15 days): • Process to award places in line with agreed legislation • Capital Schemes Review (Audit days per scheme) • Training and Support (20 days): • Governance, Audit and Risk training to Education colleagues

  37. Recent Audits Completed

  38. Recent Audits Key Conclusions • Focus Audit Resource on schools which require support • Common themes; e.g. sound budget management • Wide ranging recommendations • Actions followed up by Internal Audit – good response • Reported to Audit Committee (schools unspecified)

  39. Next Steps and Key Contacts • Agree Plans for Q4 2016/17 and 2017/18 • Agree Training Proposition • Audit and Counter Fraud Key Contacts: • Mark Stenson – Head of Corporate Governance • Jane Whyatt – Audit and Counter Fraud Manager • Sabed Ali – Assistant Manager, Internal Audit • Andrew Bloor – Assistant Manager, Counter Fraud • Thank You and Any Questions?

  40. 7. Update and Information on Key Issues Affecting Oldham School GovernorsGerri Barry – Information and Advice Service Manager • New Competency Framework for Governance released by the DfE on 13 January 2017: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/582869/Competency_framework_for_governance.pdf

  41. 7. Update and Information on Key Issues Affecting Oldham School GovernorsGerri Barry – Information and Advice Service Manager • Clerks accredited training programme begins January 2017 • Training calendar will be kept updated - please encourage governors to book on • Service Level Agreement (SLA) for governors services - renewals will be issued at the end of January 2017

  42. 7. Update and Information on Key Issues Affecting Oldham School Governors • DBS - still large number of governors not recorded as having a DBS on the governors database, only 400 to date. • Please let your clerk know who has received their DBS check. • Edubase – only 5 maintained schools and 3 academies now outstanding

  43. Link to the training calendar Click on the ‘Local authority training programme

  44. Governor Training Calendar • More training is added on a regular basis - decorate Booking on is simple Just click on the relevant course title

  45. Governor Service Database • Please encourage all governors who have changed address, email address or name etc. to please email the team at gbsupport@oldham.gov.uk who will be happy to update your details on the database. • Thank you and goodbye to Gavin O’Driscoll and Martin Kinneally (Trainee Business Support Officers – Governor Services) who have been supporting the Governance team as part of the Get Oldham Working programme

  46. 8. Ofsted Improving GovernanceGerri Barry – Information and Advice Service Manager • Ofsted have released their findings following a consultation which took place in 2015: • Governance arrangements in complex and challenging circumstances - December 2016 • https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/579077/Improving_governance.pdf

  47. Oldham Council ‘School Information’ Webpage Email: fis@oldham.gov.uk for any directory queries regarding your school’s information Governor Mark

  48. Governor’s Webpage - Trainingwww.oldham.gov.uk/governors Training information

  49. Governor Vacancies • Adverts have been placed here: • Your Council Jobs Website • Voluntary Action Oldham Newsletter and website • Oldham Business Leaders Network • Oldham Council Team Brief • Oldham Council Manager Brief • Borough Life Magazine – every house in Oldham • Feature in the Oldham Chronicle • Governor Newsletter • Flyers distributed • Schools can borrow pull up stands and banners for parents evening and events contact gb.support@oldham.gov.uk

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