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Aeries Conference

Aeries Conference. Patti Sampson, FCMAT/CSIS. Agenda. Fall 1 Dates and Deadlines 3 Files Certification Process Fall 2 Dates and Deadlines 5 Files Certification Process. Agenda (continued). Spring 1 Dates and Deadlines 3 Files Certification Process End of Year (EOY)

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Aeries Conference

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  1. Aeries Conference Patti Sampson, FCMAT/CSIS

  2. Agenda Fall 1 Dates and Deadlines 3 Files Certification Process Fall 2 Dates and Deadlines 5 Files Certification Process

  3. Agenda (continued) Spring 1 Dates and Deadlines 3 Files Certification Process End of Year (EOY) Dates and Deadlines 4 EOY Submissions

  4. Fall 1 and Fall 2 4

  5. Fall 1 Aeries Conference – Ontario v1.0

  6. Fall 1 Submission • Fall 1 required files: • SENR (Student Enrollment • Upload and post • SINF (Student Information) • Upload and post • SPRG (Student Program) • Upload and post

  7. Fall 1 Data Collected • Current Year (active on 10/5/11) • Enrollments • Title III Eligible Immigrants • Previous Year (8/16/10 – 8/15/11) • Completers • Dropouts • Lost Transfers (exits between 8/16/10 and 8/15/11 not re-enrolled by 10/5/11) • No Shows (5/15/10 – 8/15/10)

  8. Fall 1 Steps • Assign Fall 1 roles • Fall 1 Data Collection Certifier • Superintendent Certifier • Free Reduced Lunch* • Successfully post records required for Fall 1 • Student Enrollment (SENR) • Student Information (SINF) • Student Program (SPRG) • Review and resolve fatal certification errors * Now needed to upload SPRG files that contain NSLP program records

  9. Fall 1 Steps (continued) 4. Resolve anomalies below 2% 5. Make sure your LEA has the Anomaly Contact role assigned to someone in your LEA 6. Review of aggregate reports for accuracy by data stewards 7. Save/print aggregate & supporting reports 8. Review supporting reports, i.e., 8.1c, 2.2, 1.5 9. Certify Level 1 (data processor) 10. Certify Level 2 (superintendent)

  10. Fall 2 Aeries Conference – Ontario v1.0

  11. Fall 2 Submission • Fall 2 required files: • SDEM (Staff Demographic) • Upload and post • *SASS (Staff Assignment) • Upload and post • *CRSE (Course Section) • Upload and post • *SCSE (Student Course Section ) • Upload and post * Replacement files

  12. Fall 2 Data Collected • Staff Demographics • Staff employed on 10/5/2011 + 30 calendar days • Employment start and end dates • Staff Service Years LEA • Staff Service Years total • FTE • Degree • Itinerant Teachers (27)

  13. Fall 2 Data Collected SEID required • Employed as of Census Day • Employed within 30 days after Census Day for school tracks that are not in session on Census Day • Teachers • Teachers (12) • Itinerant or Pull-out/Push-In Teachers (27) • Charter School Non-certificated Teacher (26) • Non-classroom Based Staff • Administrators (10) • Non-certificated Administrator (25) • Pupil Services (11) STAFF NOT INCLUDED • Classified staff are reported in aggregate in CBEDS-ORA Fall 2 Reporting & Certification v2.0

  14. Fall 2 Data Collected • Courses taught on 10/5/11 • Plus 30 calendar days for LEAs on track schedule • NCLB Core Course • HQT Competency Code • Independent Study • UC/CSU Requirement • Student Courses • Distance learning • Independent • Home and Hospital

  15. Fall 2 Steps • Assign Fall 2 roles • Fall 2 Data Collection Certifier • Superintendent Certifier • Upload and post records required for Fall 2 • Staff Demographics (SDEM) • *Staff Assignment (SASS) • *Course Section (CRSE) • *Student Course Section (SCSE) • Review and resolve fatal certification errors *Replacement Files

  16. Fall 2 Steps 4 • . Review of aggregate reports for accuracy by data stewards • 7. Save/print aggregate & supporting reports • 8. Review supporting reports, i.e., 2.6, 3.1, 4.2 • 9. Certify Level 1 (data processor) • 10. Certify Level 2 (superintendent)

  17. SPRING 1 Aeries Conference – Ontario v1.0

  18. SPRING 1 • Spring 1 required Files* • *SENR • Upload and posted • *SINF • Upload and posted • *SPRG • Upload and posted *Required only if data is not current on Census Day 3/1/2011

  19. SPRING 1 • Spring 1 Required Files* • *SENR • Upload and posted • *SINF • Upload and posted • *SPRG • Upload and posted *Required only if data is not current on Census Day 3/1/2011

  20. Spring Data Collected • English Learners • Number of English Learner (EL) students • Number of Fluent English-Proficient (FEP) (designated as either IFEP or RFEP).students by grade and primary language other than English, as determined by the Home Language Survey required by the California Code of Regulations - Counts of Re-designated Students during reporting period Formerly part of the Language Census (R30) collection for students whose primary language is not English on Census Day 3/1/12

  21. Spring 1 Steps • Assign Spring1 roles • Spring 1 Data Collection Certifier • Superintendent Certifier • Successfully post records required for Spring 1 • Student Enrollment (SENR) • Student Information (SINF) • Student Program (SPRG) • Review and resolve fatal certification errors Same process as Fall 1 but Census day is 3/1/2012

  22. Spring 1 Steps 4. Review of aggregate reports for accuracy by data stewards • Save/print aggregate & supporting reports 6. Review supporting reports i.e., 2.6, 2.7, 2.11 7. Certify Level 1 (data processor) 8. Certify Level 2 (superintendent)

  23. Spring 1 Steps • Assign Spring1 roles • Spring 1 Data Collection Certifier • Superintendent Certifier • Successfully post records required for Spring 1 • Student Enrollment (SENR) • Student Information (SINF) • Student Program (SPRG) • Review and resolve fatal certification errors Same process as Fall 1 but Census day is 3/1/2012

  24. End-of-Year Aeries Conference – Ontario v1.0

  25. End of Year - EOY • End of Year 1 • Course Completion / Career Technical Education • End of Year 2 • Program Participation End of Year 3 • Discipline / Truancy • End of Year 4 • Student Waivers (CAHSEE Dates and Timelines – To Be Determined Aeries Conference – Ontario v1.0

  26. RESOURCES Aeries Conference – Ontario v1.0

  27. Resources • EOY 1 • Data Guide • Sections 2.3, 3.1, • CALPADS File Specification (Word) • Section 2.4 • EOY 2 • Data Guide • Sections 3.2 • CALPADS File Specification (Word)

  28. Resources • EOY 3 • Data Guide • Sections 2.3, 3.1, • CALPADS File Specification (Word) • Section 2.6 • EOY 4 • Data Guide • Sections 2.1.6 • CALPADS File Specification (Word) • Section 2.7

  29. Changes in State Reporting 2011-2012

  30. State Reporting • Fall 1, Fall 2, and Spring 1 • No new data elements • New code set values • Course Group State • added Exploratory Wheel/Enrichment/Activity Class • Non-classroom based or support assignment • Added Other Certificated Non-Instructional Assignment • Four updates to Special Ed support assignments

  31. State Reporting (continued) • Disability Category • Changed Mental Retardation/Intellectual Disability • Country • Retired, added, changed seven codes • English Language Acquisition Status State • EO name definition updated – English or American Sign Language Only • Input Validation Rule changes in 2011-12 • Review the Error List to see changes

  32. State Reporting (continued)

  33. RESOURCES Aeries Conference – Ontario v1.0

  34. Resources SEID INFORMATION • The Commission on Teacher Credentialing (CTC) is responsible for assigning and maintaining SEIDs • SEIDS can be obtained by • contacting your County Credential Analyst • accessing the CTC Credential Information Guide (CIG) at https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl * • For more information on SEIDs, see the CALPADS Data Guide * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov Aeries Conference – Ontario v1.0

  35. RESOURCES http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 35

  36. RESOURCES

  37. Resources OTHER RESOURCES • Certification Reports Data Mapping • Fall 1, Fall 2, and Spring 1 • http://www.csis.k12.ca.us/library/calpads-training/ • Self-Paced Trainings • http://www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp-training.asp • Service Request Tickets • Provide details • Job id • SSID

  38. REMINDERS Aeries Conference – Ontario v1.0

  39. Reminders • Fall 2 and Spring 1 submissions through CALPADs • No contingency plan • EOY dates and deadlines TBD • CALPADS CFS • CALPADS Data Guide • Initial 9th grade entry date • Impacts your 4 year cohort graduation rate • Work with data stewards on accuracy of all aggregate reports for Fall 1, Fall 2, & Spring 1

  40. Reminders Effects On Four-Year Adjusted Cohort Graduation Rate

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