Elizabeth Lord Vice Provost for Academic Personnel

1. Elizabeth LordVice Provost for Academic Personnel Spring Quarter Department Chair Forum June 2, 2006

2. Agenda • Chancellor’s Goal (AAU Membership) • Analysis of 2005-2006 file progress • eFiles – Update • Hiring Toolkit • New Initiatives • Tenure Academy • New Faculty and New Chair Orientations – Fall Forum • Monthly Lunch Meetings with Chairs and Faculty (VPAP, EVCP) • Off-scales • CALL Changes • Other • Joint Administrative/Senate Task Force on Recalled Teaching Faculty • Academy of Distinguished Teachers, Eminent Scholar Program

3. Chancellor’s Goal “To Enhance UCR’s Reputational Rankings” AAU Membership Some Key Indicators: • Number of Ph.d’s granted annually • Competitively Funded Federal Research Support • Faculty Arts and Humanities Awards

4. Analysis of File Progress • Total Decisions Released as of May 26, 2006 (of files seen by CAP) • AGSMBiomedCHASSCNASCOEGSOETotal • 5 (71%) 7(100%) 62 (73%) 77(87%) 21(75%) 10 (91%) 182 / 80%

5. eFiles • Prototype complete by end of summer 2006 • Pilot study in 5 Department’s this fall – volunteers? Steering Committee MembersWorking Group Members Gretchen Bolar, APB - co-chair Chuck Rowley, C & C -Chair Elizabeth Lord, VPAP - co-chair Eric Martin , C & C Sheila Morris, AVC APO Cherie Cooksey, BPSC Cherie Cooksey, BPSC Sherice Underwood, BPSC Susan Hancock, CHASS Rhonda Peterson, BCOE Chuck Rowley, C&C Rachel Easterling, BCOE Angie Guzman, CNAS Laurie Bollinger, CNAS Scheryl Eilander, CHASS Cecelia Gonzalez, CHASS Mary Thompson, APO Judy Bliss, CNAS

6. Hiring Toolkit http://academicpersonnel.ucr.edu/FacultyToolkit/

7. New Initiatives (EVCP and VPAP) Fall 2006 Forum: • Tenure Academy • New Faculty and New Chair Orientations • Monthly Lunch Meetings with Chairs and Faculty

8. Off-Scales • Current o/s policy: How / when an off-scale can be awarded • At appointment • At retention • At merit / promotion (normally as ½ step with return to scale at next advance & by recommendation from dept, dean or CAP) • Special UCOP Equity Merit Pool-$370,000 -CAP policy on equity merits • Future Off-scale policy to be included in the CALL

9. Call Changes • APM 220-80c: “Each campus shall develop guidelines and checklists to instruct chairs about their duties and responsibilities in connection with personnel reviews.” • Announcement of Final Decisions • Decisions will be announced weekly after March 30, 2007 instead of April 2007 (pg 4) • File Tracking System (see checklists in the CALL) • Departmental voting procedures • Departments will be required to annually submit voting procedures by October 15 of each year or before the first case is discussed in the fall. Attachment L, which will document departmental voting procedures, is forthcoming. (pg 5)

10. Call Changes • Review Criteria (pg 8) • Teaching: Per APM 210.1.d(1) - “One significant type of evidence of teaching effectiveness is the “number and caliber of students guided in research by the candidate and of those attracted to the campus by the candidate’s repute as a teacher.” • Research: In many areas, extramural support is essential for a high quality research program and while it is understood that grant activity should not be the sole criterion for advancement, it may be used as a gauge of sound and productive research activity. In particular, successful competition for extramural grants, especially at the national level and through a peer reviewed process, may be taken as an indication of peer evaluation of the quality of the research program.

11. Call Changes • Career Review • Candidates for a Career Review are encouraged to submit an optional professional C.V. with his/her file in the “Other” section. (pg 15) • Once a Career Review occurs, two positive advancement reviews must be completed before another Career Review may be requested. Exceptions to this policy will be considered on a case by case basis by the Vice Provost for Academic Personnel before the review is initiated. • In all cases, a complete bibliography will be included in the file.

12. Call Changes • Review of Department Chairs • While it is expected that Department Chairs shall remain active in both teaching and research, it is understood that a chairperson will have less time to devote to these areas. The Dean should address any shifts in academic activity for the chair in the decanal review letter (pg 19) • Department recommendation letter • The Chair must also provide the faculty with a due date for receipt of any comments to the draft. It is advisable to allow, at a minimum, a period of 48 hours. (pg 26)

13. Call Changes • Grant Activity • The list should include the granting agency name, title of grant, award dates (use begin and end dates of contract and grant award even if funded on a yearly basis), total amount of funding, amount of subcontract if applicable, and Principal Investigator's status (pg 31) • Minority Reports • Minority reports should be embarked upon only when consultation with the departmental letter writer reaches an impasse with regard to the departmental letter's being an accurate and objective rendering of diverse academic and professional judgments as discussed during departmental deliberations. (pg 32)

14. Call Changes • Procedural Safeguards – Attachment B-1 has been modified to: • Indicate when each section should be signed • Include specific areas where the candidate must initial & date to verify he/she was given applicable opportunities and notices • Include specific areas where the department chair must initial & date to assure he/she has given the candidate necessary information

15. Other • Joint Administrative / Senate Task Force of Recalled Teaching Faculty • Academy of Distinguished Teachers, Eminent Scholar Program