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Purchasing Card Training. Program Changes. Updated 10/2009. P-Card Program Changes. General Information Transaction and Credit Limits Documentation Violations Contact Information. Full P-Card program information can be accessed on the Purchasing website at www.creighton.edu/Purchasing.
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Purchasing Card Training Program Changes Updated 10/2009
P-Card Program Changes General Information Transaction and Credit Limits Documentation Violations Contact Information Full P-Card program information can be accessed on the Purchasing website at www.creighton.edu/Purchasing
Before Now First National Bank Visa First National Bank MasterCard The Cardholder will receive a new card to use and will need to turn in their old card. An online P-Card Agreement will need to be completed. University Purchasing Card
Before Now Paper form Online form This is currently under development. Once completed, requests can be completed and routed online. P-Card Action Requests
Before Now Paper-based process Online transaction reconciliation Reviewing and approving transactions will take place online. Paying the P-Card Transactions
Before Now Preapproval required when an item was $1,000 or more Preapproval required when total transaction is $2,500 or more Brings us in line with the majority of higher education institutions. Exemptions still in place for airfare and lodging transactions. Transaction Limits Transactions cannot be split to avoid the preapproval requirement.
Before Now Whatever amount was requested New guidelines to make credit limits more uniform Standard credit limits of $2,500 and $5,000 Credit limits of $10,000 or more (in increments of $5,000) will need VP approval to keep in line with University policy Credit Limits
Before Now Revolving limit, must be paid before available Limit automatically refreshed at start of new cycle Full credit limit available on the first day of the new billing cycle Should result in less requests for temporary limit increases Credit Limits, Continued
Before Now Kept in department except for required originals attached to CCDAF Kept in department except for required originals attached to P-Card Routing Form Required receipts/invoices now sent on P-Card Routing Form A specially commissioned report which pulls and organizes transactions that need paperwork to be sent on, i.e. Lodging, transactions using grant funds, transactions $2,500 or more. Receipts/Invoices
Before Now Sent to Controller’s Office with receipts Kept in department Required receipts/invoices now sent on P-Card Routing Form Must be completed and kept in department in case of audit Transaction descriptions will need to be entered during online transaction review P-Card Travel and Entertainment Report (P-Card TER)
Before Now Not specifically addressed Violations section added to revised P-Card Policy Brings us in line with best practices for P-Card programs Will give direction to the University on how to handle the issues Policy and Procedure Violations
Jarrod MorrisonCredit Card Coordinator Phone (402)280-2713 Fax (402)280-2398 Email JarrodMorrison@creighton.edu Contact the Credit Card Coordinator with any questions about the policy or procedures of the Creighton University P-Card Program.
