1 / 17

Club Sports Anatomy Creating Club Sports Constitutions

WELCOME !. Club Sports Anatomy Creating Club Sports Constitutions. UO Club Sports Leadership Workshop Series. What is a club sports constitution ?. Operational guidelines or rules by which members govern themselves . Why have a constitution?. Provides historical continuity

kineta
Download Presentation

Club Sports Anatomy Creating Club Sports Constitutions

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. WELCOME! Club Sports AnatomyCreating Club Sports Constitutions UO Club Sports Leadership Workshop Series

  2. What is a club sports constitution? Operational guidelines or rules by which members govern themselves.

  3. Why have a constitution? Provides historical continuity New Coordinators and Leadership Team members shouldn’t have to re-invent the wheel each year They can focus on build on the previous leaders’ efforts and ideas to help the club develop and thrive over the long term!

  4. Why have a constitution? Serves as a decision making tool for the club

  5. Anatomy of a Club Sports ConstitutionThe Basics • Name & Purpose • Membership Requirements • Leadership Team • Amendments • Bylaws

  6. Article I. Name and Purpose The name and purpose should include the general goals and purpose of the organization. Section 1: The official name of the club will be the University of Oregon Sailing Team. The team is a sponsored member club of the University of Oregon Club Sports Program. Section 2: The club’s purpose is to provide a positive opportunity for University of Oregon students with an interest in enjoying recreational sailing, learning how to sail, and competing in collegiate-level sailing as a member of the Intercollegiate College Sailing Association. The club gives equal opportunity to any eligible Oregon student wishing to participate in the club competitively, as well as for recreation.

  7. Article II. Membership Requirements Membership Section should be inclusive of specific club requirements, as well as UO Club Sports program, and governing body requirements. Section I: All University of Oregon students currently enrolled and paying student incidental fees are eligible to join the club. Section 2: Full membership in the club is based on registering with the Club Sports Program Office, paying dues in full, being active in attending club functions. Section 3: The following rights and privileges are accorded to any full member: To participate in all practices and other functions, to represent their team and the University, to have access to the equipment and facilities managed by the club, and to give their vote in the electing of new club officers. .

  8. Article III. Leadership Team The Leadership Team section should outline the leadership of the club, and specific duties of those positions. Section 1: Duties of Office • Head Coordinator (use the UO Club Sports Head Coordinator definition) • President (list and define all duties and obligations) • Vice President • Treasurer • Secretary Section 2: Executive Board Elections Section 3: Executive Board Term of Office

  9. More on Leadership Team • State the title of all officers. • What are the duties and responsibilities of each officer? • What are your requirements for executive officers? • How long do officers serve? • Do past officers have a specific role in the organization? • Will Leadership Team meetings be held? How often? Who will call meetings? • How are officers elected or selected? • What is the procedure for removing a person from office?

  10. More on Leadership Teams All club sports at the University of Oregon must have a Coordinator as part of their Leadership Team. Chair (or Co-Chairs) Vice Chair Treasurer Secretary Team Captains, Publicity Officer, Safety Officer, Equipment Manager…..

  11. Anatomy of Club Sports ConstitutionsThe Basics Amendments An amendment process should be defined so that the membership has a simple process to revise, correct and an article or section of a constitution. Each time new officers are elected, the constitution should be reviewed to make sure it is up to date. Tip: For easy access and amending, keep an electronic copy of the constitution on Org Sync!

  12. Anatomy of Club Sports ConstitutionsBeyond the Basics Affiliations National Governing Body • Indicate whether the club has a collegiate membership in the sport’s NGB. • List the rules of NGB membership and obligations individual members have to maintain the club’s NGB member status Leagues • Indicate any affiliations with local, state, regional leagues Tip: The Leadership Team should review league and NGB regulations annually and educate general membership at the beginning of the season to avoid eligibility misunderstandings!

  13. Anatomy of Club Sports ConstitutionsBeyond the Basics Coaching Explain the club’s performance goals and indicate the nature and scope of coaching or instruction needed to meet those goals. Tip: The coaching goals outlined in the club’s constitution should be also be outlined in a Coaching Agreement. Make an advising appointment with a Club Sports pro staff member to develop a Coaching Agreement to meet your club’s needs!

  14. Anatomy of Club Sports ConstitutionsBeyond the Basics Committees Standing Committees Ad Hoc Committees What is the difference between these types of committees and why would your club need them?

  15. Anatomy of Club Sports ConstitutionsBeyond the Basics Mediation Clause Agreement to Mediate Clause In the event that a dispute arises involving Club Sports members, the parties agree to mediate this dispute under the administration of UO Conflict Resolution Services (CRS) and Competition Not Conflict (CNC). The parties will cooperate with each other in the selection of an acceptable date for the mediation session. The session will occur with the consent of both parties in an attempt to reach a voluntary settlement. A neutral, third-party mediator with adequate sports mediation training will be appointed by CRS and CNC. The mediator does not have the power to render a binding decision or force an agreement on the parties. The mediation session will take place on the University of Oregon campus.Please contact CRS at (541) 346-0617 to schedule an intake. At the intake, you will have the opportunity to share your perspective of the situation and ask any questions you may have about the mediation process. The Club Sports Office recommends clubs discuss and consider including an Agreement to Mediate Clause in their Constitutions. This clause is available in the Leadership Resources file on Org Sync . Please consider incorporating into your constitution drafts.

  16. Now What?? Make “Constitution Development” an agenda item for your next club business meeting Invite a Competition Not Conflict (CNC) peer mediator to your meeting to help you! Submit ratified constitutions to the CS Program Office by end of the year! You may upload them on your club’s portal in Org Sync so that participants know what your club is all about! 

  17. GOOD LUCK! Club Sports AnatomyCreating Club Sports Constitutions See you at the next Club Sports Leadership Workshop!

More Related