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Club Sports Fall Meeting

Club Sports Fall Meeting. October 1 st , 2013. Introductions: Sport Administrators. Pam Mahlow : Associate Director for Campus Recreation- Sports and PE Claire Davis : Coordinator for Club Sports and Intramural Sports Travis Jew : Assistant Director for Intramural Sports and Camps

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Club Sports Fall Meeting

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  1. Club Sports Fall Meeting October 1st, 2013

  2. Introductions: Sport Administrators • Pam Mahlow: Associate Director for Campus Recreation- Sports and PE • Claire Davis: Coordinator for Club Sports and Intramural Sports • Travis Jew: Assistant Director for Intramural Sports and Camps • Steven DiPaolo: Director for Marketing and Special Projects Cardinalrec.stanford.edu

  3. Introductions: Executive Committee • Michelle Teo (Women’s Rugby): Administrative Co-President • John Butterfield (Triathlon): Financial Co-President • Nicole Richardson (Women’s Rugby): Committee Member • Greg Heon (Men’s Ultimate): Committee Member Cardinalrec.stanford.edu

  4. Introductions: Eric Stein • Senior Associate Athletic Director for Physical Education, Recreation and Wellness Cardinalrec.stanford.edu

  5. Club Sports Re-Org • Club Sports no longer has a “director” position • Pam’s role in the department has changed some but she will still be directly involved and have ultimate oversight over Club Sports, as well as the Intramural Sports and Physical Education programs • Teams have been assigned Sport Administrators to communicate with (Varsity model) • Hope is teams will get more individualized attention and assistance Cardinalrec.stanford.edu

  6. Club Sport Re-Org continued • There will be Sport Administrator-specific responsibilities as well as centralized responsibilities • Use the cheat sheet as a guide for who to contact when • Contact Claire when in doubt • Questions? Cardinalrec.stanford.edu

  7. Team Requirements: IMLeagues • Anyone who wishes to participate with your team MUST do the following BEFORE participating: • Register on IMLeagues.com and join your team • Sign the online waiver • Complete the Acknowledgement of Health form (must be approved by staff in IMLeagues) • It is YOUR responsibility to ensure that EVERY person participating with the team has completed all of these requirements Cardinalrec.stanford.edu

  8. Team Requirements: IMLeagues • Please print rosters before each practice, or have a smart phone/tablet available to check athletes’ status • Name: should be regular text, no line through it (line=something missing) • Waiver: should list date and time signed • Acknowledgement of Health: should be green and ‘verified’ (red = not started or temporarily denied) • Check IMLeagues regularly as athletes begin to register and follow up with those who missing requirements Cardinalrec.stanford.edu

  9. Team Requirements: Coaches • Coaching Agreements: for ALL coaches, old and new • Must be filled out completely and be signed by both coach and one officer • Due Tuesday, October 15th • Livescan Background Checks: for NEW coaches only (or those missing livescans from last year) • See email for details • Due Tuesday, October 15th • Coach Resources: Facility passes and parking permit sponsorship forms (coaches must pay for parking) Cardinalrec.stanford.edu

  10. Team Requirements: Competitive Schedules • Use the “Competitive Schedule” form, which can be found on the Club Sports website under ‘Team Documents’ • Due to your Sport Administrator by Tuesday, October 15th for Fall Quarter • Communicate any changes or cancellations to your Sport Administrator as the quarter goes on Cardinalrec.stanford.edu

  11. Team Requirements: Driver Forms • Anyone (coach or athlete) who will be driving others to team practices or competitions need to fill these out • 2 forms: Driver Authorization (2 pages) and Driving Guidelines form • Due Tuesday, October 15th or before traveling • Can be scanned (no pictures) and sent via email, faxed, or dropped off in person (to Sport Admin) • Will email out a Google doc with approved driver list from Winter/Spring 2013 Cardinalrec.stanford.edu

  12. Team Requirements: Travel Forms • Required for all travel outside of Santa Clara county & San Mateo county (East Bay, SF and Santa Cruz okay) • On Mondays, Sport Admins will email teams that have upcoming events on the calendar and request travel forms • Due 24 hours in advance of departure • Sport Admins will be cross-checking with IMLeagues rosters and approved driver list • Insurance verification is available when driving university or rental vehicles • Sport admins can also provide statements verifying travel to professors when athletes have to miss class Cardinalrec.stanford.edu

  13. Team Requirements: Accident Forms • Required for injuries sustained during practice, competition, or team events • Submit to Sport Administrator within 24 hours of incident • We will provide a copy to our Athletic Trainer, Sonja, and she can follow up to provide support and campus resource information • For injuries resulting in loss of consciousness or immediate medical attention, call Sport Administrator immediately Cardinalrec.stanford.edu

  14. Team Requirements: Weekly Results • On Mondays, Claire will email teams who competed the previous weekend requesting results • Due by 12 noon • Please provide a detailed response with placements, highlights, etc. • This information gets passed along to Senior Staff within Athletics and is saved to maintain Club Sports records Cardinalrec.stanford.edu

  15. Team Requirements: Facility Schedules • Fall quarter changes request due by Tuesday, October 15thto Travis • Winter quarter facility request will be due in November Cardinalrec.stanford.edu

  16. Team Resources • clubsports.stanford.edu- contact information, all forms, event schedule, etc. • Club Sports Manual • this powerpoint • Mailboxes in Burnham • If you walk in from Ford, in the office located between the bleachers on the right • Attention: Team Name, 615 Serra Street Stanford, California 94305-6150 • Club Sports credit cards • Athletic Training Cardinalrec.stanford.edu

  17. October 15th Deadline • Athletes registered in IMLeagues with all requirements met • Coaching Agreements and Background Checks (Sport Admin) • Competitive Schedule (Sport Admin) • Driver Forms (Sport Admin) • Fall facility schedules changes (Travis) Cardinalrec.stanford.edu

  18. Finances: Budget Proposals • Due Friday October 18thto John at stanford.cs.fo@gmail.com • Contact Pam if you need last year’s budget as a resource • John will be holding office hours the week of October 14-18 in Old Union (exact times to be emailed out later) Cardinalrec.stanford.edu

  19. Finances: Financial Aid • Available through university grants and the ASSU Executive to help Stanford club sports athletes (full-time students) • Applications will be due Friday, October 25th • Maximum assistance per athlete is $100/quarter or $300/year • Priority to athletes on Tier I-III teams Cardinalrec.stanford.edu

  20. Finances: TSF Presentation • Nora Martin: Partnership Program Coordinator for The Stanford Fund Cardinalrec.stanford.edu

  21. Finances: ASSU Banking Workshops • Schedule available online • All new FOs must to attend a workshop to access account Cardinalrec.stanford.edu

  22. Elections • Amy King (Triathlon) • Alexander Paraschuk (Judo) • Irving Rodriguez (Men’s Soccer) Cardinalrec.stanford.edu

  23. Questions??? Cardinalrec.stanford.edu

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