Enhanced Fund Accounting

1. ….financial management software for New York State municipal governments and non-profit organizations…. Enhanced Fund Accounting Click mouse to advance to next slide Enhanced Business Systems, LLC P.O Box 13804 Albany, NY 12212 888-853-1024

2. All modules are fully integrated • ● Point & click screen layout allows those with minimal computer experience to immediately use the system • Fully compatible with generally accepted accounting principles prescribed by the Office of the State Comptroller

3. Creating comprehensive reports are extremely user friendly • Generate reports for all funds or specific funds and accounting period • Our system contains hundreds of user defined reports

4. ● Hundreds of reports are available - all are printed to the screen for your review prior to sending the report to the printer!● Reporting criteria is user defined and can include any accounting period – opened or closed!

5. ● Annual Fund Report and Check Register Report

6. Accounts Payable allows multiple fund assignments when entering supplier invoices • Drill down feature provides easy access to G/L numbers • Ability to display previously entered invoices

7. ●Display all invoices previously entered during a voucher session● Ability to edit invoices at any time prior to posting● Automatic Voucher Numbering

8. ●Abstract of Vouchers Reports can be sorted by date, by voucher, by specific fund or by all funds. ● Run these series of reports for paid or unpaid, or one fund or for all funds!

9. Multiple selection criteria for payment of supplier invoices • Pay all supplier, a single supplier or a group of suppliers • All selections can be viewed prior to proceeding

10. ● Prior to printing a check - drill down on any supplier invoice for a quick review● Ability to drill down on supplier invoices is available whether paid or unpaid – for the current accounting period or for past accounting periods!

11. A key feature of Accounts Payable is the ability to enter Handwritten Checks and “pre or post” date as required • All a/p checks are recorded in the general ledger and presented on the Abstract of Vouchers report by data range and/or alphabetically

12. ● Our “Auto Void Supplier Invoice” feature maintains complete accountability● Once an invoice is entered into the system, it can not be “deleted” only removed (which generates a formal audit trail)

13. ● Payroll starts with the basic employee information, including optional allocated vacation, sick hours and misc. allocations and related “HR” information.● The system automatically maintains last paycheck number, date of check and period to name a few. Employees can be updated anytime …even during a payroll run!

14. ● Multiple pay rates, deductions, pay frequencies and fund assignments can be entered for respective employees ● Individual earning records (like snow removal) can be marked “inactive” until needed.

15. ● Payroll checks are very detailed, yet easy to read.● Complete Y-T-D history for all earning / deduction records as well as an overview of hours worked, rates and pay period.

16. Start using payroll anytime during the year! Respective employee Y-T-D earnings and deductions are “initialized” on one screen! • Past and present pay checks issued to each employee can also be displayed anytime.

17. We have the most comprehensive and easy to use payroll reports • All reports are user defined and based on date ranges • Select all employees or individual employees

18. Payroll Tax Liability, NYS-45 , W2 forms and Hours/Category worked are but a few reports found in this fully integrated module

19. Certified Payroll Report can be used internally to verify hours worked or can be submitted as certification for a given payroll(s)

20. Traditional hard copy and Electronic file format of the NY State Retirement Report and NYS-45 employee attachment

21. Payroll can be processed by one or more pay periods • Employees can be paid as a group or individually • All pay frequencies are available

22. ● Payroll features Direct Deposit capability● Employees can elect to deposit their entire paycheck or only a part● Setup is fast, easy and secure

23. ● The “Undo Payroll” feature is a safety net against mistakes● Instead of restoring from a backup when mistakes are made, simply click a few buttons and start over!

24. ● Keep the program’s data file clean and streamlined using the System Tool Box

25. ● Easily make adjustments to employee hours worked, rates of pay and deductions – all on one screen!

26. Thank you for taking the time to review our suite of municipal software.We hope that this brief overview has given you a flavor for the operation of Enhanced Fund Accounting and the ease of use inherent in it’s design. Enhanced Fund Accounting is unlike any other competing product: The software is very graphic and user friendly – we don’t use plain “drop down” menus and drab looking gray screens that are “cluttered” with information. Our software utilizes Microsoft Access – the largest and most widely used database software in the country. Enhanced Fund Accounting is a true Windows product – not an old DOS program disguised to be used within a Windows environment. Multiple accounting years can be opened at the same time – we don’t force you to close prior to opening a new year! Annual updates provides you with a current product that keeps getting better and better……you’ll never outgrow the program!