KCCT ITBS

1. KCCT & ITBS March 22, 2011 Revised April 5, 2011

2. Testing Windows KCCT: May 9-20 KCAS Pilot ITBS: May 23-27 There is a possibility of a 1, 2, or 3 week delay. I expect to have more information before the end of March.

3. ODVS Website & passwords the same as last year Opens March 29th Overview session will be scheduled on the mechanics of the system (if this is not covered in KDE�s BAC Review sessions).

4. ODVS�School Responsibilities As of the first day of the window� Get the correct students in� Students in grade x Retained students Skipped grades Get the correct students out� Dis-enrolled students Homeschooled students (not homebound) Those not exiting primary (See Next Slide) Check exemptions Foreign Exchange�VOID Booklet Moved out of Ky. during window�VOID Booklet Accountability (District will provide list of non-100-day students after window opens)� Annotations

5. For assessment purposes, 4th year in Primary = Grade 3 IC Assessment 07-08: K K 08-09: 1 1 09-10: 2 2 10-11: 2 3

6. ODVS�District Responsibilities Materials ordering Label generation (March 11th) Annotations

7. ODVS�Correcting Demographics Schools For each applicable student, complete the section regarding� -ESS participation -PSP Accommodations Used (LEP and PSP on file have to be selected before this section appears)� -IEP/504 Accommodations Used (Either IEP or 504 has to be selected before this section appears)� -Section 8 (CTE status)(BCHS only). District The sections relative to� -Homeless -Title I Migrant/First Year -LEP -PSP On File -LEP Exited -Free/Reduced Lunch -IEP/504 Status -Disability -TAG/PTP -Student Data Verification -Verification of students coded accountable to our district

8. ODVS�Reports *.xls ? Inactives included? *.pdf ? Inactives not included Summary Reports? The district will save electronic versions of each just before district access closes.

9. ODVS Closes� June 1st�Schools June 8th�Districts

10. L.E.P. 1st Year �Exemption� Instructors will let you know Mark in ODVS Required for �participation�� Optional 2nd Year and Beyond Required

11. Medical Exemption Justifications confined to home or hospital with an acute situation, not a long-term home/hospital instruction situation unable to interact with people without serious risk of infection or contamination to others Steps Complete paper form (see DAC/BAC manual), send to DAC, & place copy in cumulative folder Check exempt in ODVS File request in SDRR (DAC) Do not return a booklet unless one has already been labeled (do not void the booklet)

12. �Other� Exemption Justifications Student in protective custody Student deceased Parental kidnapping Extreme trauma to student such as the loss of a parent Steps Complete paper form (see DAC/BAC manual), send to DAC, & place copy in cumulative folder Check exempt in ODVS File request in SDRR (DAC) Do not return a booklet unless one has already been labeled (do not void the booklet)

13. Medical Emergency Justifications These are situations during the testing window that CAN be handled with accommodations in school, classroom, or homebound setting. Steps Complete paper form (see DAC/BAC manual), send to DAC, & place copy in cumulative folder Annotate in ODVS File request in SDRR (DAC)

14. Homebound & Stoner Creek DAC & homebound teacher will coordinate Materials will be requested from the schools Medical exemptions are typically obtained for SC students SC students will appear in ODVS

15. CLC�Night School�Gatton Academy

16. Materials Needed(Provided by school) See handout Wireless functions for calculators must be disabledWireless functions for calculators must be disabled

17. Building a Testing Schedule Any test to any grade (except for a makeup) is a day! Testing times handouts�

18. Delivery of Materials Books, manuals*, reference sheets, labels, and accommodation kits ? Week after Spring Break (probably Monday) *Manuals are posted on the district website

19. Inventorying Into District�Box Report, Material Summary Into School�Material Summary Within School�Tracking Form Secure materials don�t go to T. A.�s until the first day of testing Secure materials remain double locked Out of School�Material Summary Out of District�Material Summary

20. Additional Materials Orders Through the DAC One order�per day, per school, per grade Orders placed before 1:30 p.m. ship same day Deadline for ordering is May 17th No sharing KCCT materials between schools

21. Distribution of Materials BACs Do not separate student response booklets from test booklets for grades 5 through 11. Do not alter sequence of test booklets and materials. Do not destroy original boxes.

23. KCCT Student Labels Correct label Place in designated box on the scannable booklet or student response booklet. Do not bubble any information. Incorrect label Use label as is; AND Make corrections by editing information in ODVS. (Update Infinite Campus for future data exports.) Students without labels Complete ALL information in ODVS including the lithocode; AND Bubble ALL biographic data on the scannable booklet or student response booklet. ODVS data will override any information on labels or bubbled on scannable booklets. If a label is applied to a booklet and a student is not taking the KCCT (e.g. not exiting primary, dis-enrolls, �), VOID the booklet and be sure that they are inactive in ODVS. Students without labels include those not enrolled at the time of label production or need for a replacement book for a damaged book. Note: Infinite Campus must also be updated for ODVS to be accurate. Students without labels include those not enrolled at the time of label production or need for a replacement book for a damaged book. Note: Infinite Campus must also be updated for ODVS to be accurate.

24. Administration Code Training(for anyone having anything to do with testing) Give participants a copy to read prior to signing PowerPoint Activities Signature Page (last page) ? DAC� *Link to all materials on district website

25. Appropriate Assessment Practices Certification Form (for proctors and administrators) Give participants a copy to read prior to signing Signature Page (last page) ? DAC� *Last 2 pages of T. A. M.

26. If after using all available personnel in your building you still have to use subs to assist with testing, please have them write �Test Coverage� on their timesheet in the Account Code column. The district will cover this expense.

27. Fill in the Blank Scripts�

28. Testing�DO NOT Disturb Signs�

29. Contact the DAC Regarding� Secure materials that have been damaged�VOID BOOKLET Secure materials that need destroyed (e.g. contamination with bodily fluids) Errors in testing materials Alert papers Student disenrolling to another Ky. school during the window Student enrolling from another school during the window. Student using a booklet labeled for another student

30. Destroy Scratch Paper

31. Online Inventory Verification Form It is available on ODVS. It is nearly identical to what we used last year. Please have it complete, not submitted, at material pickup time. I will verify that it aligns with ODVS and the materials that I seal for shipping and then give you the word to submit.

32. Packing SCORABLE materials: School and grade specific return envelopes Special Handling Envelopes (Include a note! See Page 31 of DAC/BAC Manual for details.) NEW flat, prelabeled boxes (also school and grade specific) Do NOT consolidate grade level SCORABLE materials Return Shipping For the scorable shipment, pack by grade per school � the scorable materials return envelopes and boxes include labels that indicate the school and grade level to pack in them. Do not combine grades into envelopes and do not combine grades into boxes. For example, if district Q has schools A and B, school A grade 3 materials go in one envelope (labeled school A grade 3) and then into the school A grade 3 Return of Used Answer Documents(RUAD) box, school B grade 3 materials go in a separate envelope (labeled school B grade 3) and then into the school B grade 3 RUAD box.� Some envelopes and boxes may have small amounts to return. Even though this seems wasteful, the system is designed to track materials as they are returned. In the end, separate boxes saves time and money by eliminating the need for extra manpower hours. Detailed instructions are included in the DAC/BAC Manual. For the scorable shipment, pack by grade per school � the scorable materials return envelopes and boxes include labels that indicate the school and grade level to pack in them. Do not combine grades into envelopes and do not combine grades into boxes. For example, if district Q has schools A and B, school A grade 3 materials go in one envelope (labeled school A grade 3) and then into the school A grade 3 Return of Used Answer Documents(RUAD) box, school B grade 3 materials go in a separate envelope (labeled school B grade 3) and then into the school B grade 3 RUAD box.� Some envelopes and boxes may have small amounts to return. Even though this seems wasteful, the system is designed to track materials as they are returned. In the end, separate boxes saves time and money by eliminating the need for extra manpower hours. Detailed instructions are included in the DAC/BAC Manual.

33. Return Shipping Non-scorable materials Used/unused Test Booklets (grades 5-8, 10, 11) Unused Scannable Test Booklets (grades 3-4) and Student Response Booklets (grades 5-8, 10, 11) Used non-scorable Accommodation Kit materials Braille and large-print test booklets regular-print test booklets for grades 5-11 CDs Unused Accommodation Kits

34. Return Shipping Packing NON-SCORABLE materials: Original shipment boxes Apply UPS Return Shipping label Do not cover or remove barcode label on side of box You CAN consolidate grade level NON-SCORABLE materials Non-scorable materials do not need to be packed by grade � all grade level materials can be consolidated into the fewest number of boxes needed. Still pack by school - do not combine materials from multiple schools in a box. You do not need to record which grades are combined in the box - grade levels do not need to match label. Non-scorable materials do not need to be packed by grade � all grade level materials can be consolidated into the fewest number of boxes needed. Still pack by school - do not combine materials from multiple schools in a box. You do not need to record which grades are combined in the box - grade levels do not need to match label.

35. Pickup Date Automatic UPS pickup: May 26 Pickup at schools: May 24 KDE/OAA/DAS:2/2/10 If you have materials ready early, you can have UPS take the boxes if you have a regularly scheduled UPS pick-up at your location. If you do not have a regularly scheduled UPS pick-up, wait for the May 6 pick-up (otherwise UPS will expect you to pay for the pick-up). For the automatic pick-up on May 6, UPS should pick up ALL boxes at your location THAT DAY and should scan every box picked up. If there are any issues with UPS (e.g., driver says he/she cannot take all of the boxes), please contact the MP service center as soon as possible. Do not contact UPS directly. Note that UPS may show up at any time on the 6th, even if you have a regularly scheduled daily pick-up, so it is important that you have your materials ready to go by the end of the day on May 5.If you have materials ready early, you can have UPS take the boxes if you have a regularly scheduled UPS pick-up at your location. If you do not have a regularly scheduled UPS pick-up, wait for the May 6 pick-up (otherwise UPS will expect you to pay for the pick-up). For the automatic pick-up on May 6, UPS should pick up ALL boxes at your location THAT DAY and should scan every box picked up. If there are any issues with UPS (e.g., driver says he/she cannot take all of the boxes), please contact the MP service center as soon as possible. Do not contact UPS directly. Note that UPS may show up at any time on the 6th, even if you have a regularly scheduled daily pick-up, so it is important that you have your materials ready to go by the end of the day on May 5.

36. DACCPA/BACCPA Certification Forms complete online at: http://iservices.measuredprogress.org Affidavit (certification of proper test administration) only. Print and keep a signed hardcopy on file for the school and district. *One per school (not per grade) this year.

37. Affidavit

38. Accommodations (Including �tanking�)

39. Iowa Test of Basic Skills Grades 3-7

40. Calculator Usage Calculators can be used on all mathematics portions with the exception of: Math Concepts and Estimation Part 2 and Math Computation Students with IEPs or 504s specifically listing calculators may use them on all math portions of the test. Specific directions are listed in the Directions for Administration Manual. Caution will need to be used when interpreting results as the tests were not normed using accommodations.Specific directions are listed in the Directions for Administration Manual. Caution will need to be used when interpreting results as the tests were not normed using accommodations.

41. Arrival of Materials All materials except for Grade 3, Book #2 arrived yesterday afternoon. They will be delivered the week after Spring Break, but earlier arrangements can be made. Grade 4-7 Test Booklets from 2010 will be used. Grade 3, Book #2 and labels�arrival and delivery TBA

42. There are 1-3 of each item in district overage.ITBS materials CAN be shared among schools.Additional materials can be ordered up to 10 days prior to the first day of the testing window� Currently: May 13th

43. Answer Documents Pre-code label should be placed in the marked area vertically on the right side. Bubbling/writing will override an incorrect label. An X must be made over the label if it is incorrect . When bubbling/writing is needed complete only: Name SSID Date of Birth Gender District and school name/code Grade

44. Answer Documents Completing this section will help ensure that the book will get scanned properly should it be displaced from other books, but is not mandatory to complete.Completing this section will help ensure that the book will get scanned properly should it be displaced from other books, but is not mandatory to complete.

45. Answer Documents The information intended for this area of the answer document is not being collected by KDE. No bubbling should be done in this area.The information intended for this area of the answer document is not being collected by KDE. No bubbling should be done in this area.

46. Answer Documents It is not mandatory to mark a form letter. If any form letter is darken, the state contract will always default to the template for form B. Braille and CogAT should be bubbled when appropriate. NOTE: If districts are doing off grade testing (K-2), the form letter for those tests must be filled in for proper scoring. Correct form letters depend on what is purchased. Should questions arise contact the sales representative from Riverside.It is not mandatory to mark a form letter. If any form letter is darken, the state contract will always default to the template for form B. Braille and CogAT should be bubbled when appropriate. NOTE: If districts are doing off grade testing (K-2), the form letter for those tests must be filled in for proper scoring. Correct form letters depend on what is purchased. Should questions arise contact the sales representative from Riverside.

47. ITBS Rosters Completed in SDRR, not ODVS Tour�SDRR will be used exclusively beginning next year. Schools use �funnel� to filter out other schools March 29th � June 8th

48. ODVS Discrepancy Reports Coming from DAC Upon Your Request

49. ITBS Return Shipping Use original boxes Return: Grade 3 consumable books Test Booklet #1 (required) for Student #1 Test Booklet #2 (optional) for Student #1 Test Booklet #1 (required) for Student #2 Test Booklet #2 (optional) for Student #2 Grade 4-7 answer documents See KY NRT Stacking Document (including *) The DAC will complete the Order Form for Riverside Scoring Service Building ID Sheet (Purple)�Enter test month & day in Box 1. Grade/Class ID Sheets (Blue) Use packing material to secure documents The DAC will number the boxes x of y The DAC will schedule a UPS pickup for June 10th for all materials Pickup at schools will be June 8th Do not return blank answer sheet for students that did not test. Blank sheets will be scored as zero. All returned answer documents will be scanned and included in calculations for public reporting. Do not return blank answer sheet for students that did not test. Blank sheets will be scored as zero. All returned answer documents will be scanned and included in calculations for public reporting.

50. ITBS Material Destruction Shred or Incinerate Non-scorable materials: Unused Grade 3 Test Booklets All Grade 4-7 Student Test Booklets Unused Answer Documents Large Print & Braille Test Booklets Spring 2011 is the last time to use ITBS materials. After the return shipment of scorable materials is complete, all remaining materials associated with the ITBS should be destroyed on incinerated as they will not be used for future testing, either as state-required or with an individual school contract.Spring 2011 is the last time to use ITBS materials. After the return shipment of scorable materials is complete, all remaining materials associated with the ITBS should be destroyed on incinerated as they will not be used for future testing, either as state-required or with an individual school contract.

51. Material Disposal Destroy or Discard Directions for Administration DAC/BAC NRT Manuals Directions Manuals and DAC/BAC NRT Manuals do not have to be incinerated or shredded as they are not considered secure materials.Directions Manuals and DAC/BAC NRT Manuals do not have to be incinerated or shredded as they are not considered secure materials.

52. ITBS Reports Reports will be mailed to the district office after entire district is processed. Reports will be shipped 20 business days after materials are received at Riverside. Score results will not be embargoed. The entire district shipment must be processed before reports are generated. Reports will be shipped approximately 3 weeks after the materials are processed. ITBS scores are not embargoed. Scores can be shared with teachers, parents, students, media as the district chooses.The entire district shipment must be processed before reports are generated. Reports will be shipped approximately 3 weeks after the materials are processed. ITBS scores are not embargoed. Scores can be shared with teachers, parents, students, media as the district chooses.

53. Franklin�s Cell Phone 606-438-8486