Managing Priorities & Time

1. Managing Priorities & Time While we’re waiting to get started, please: • Fill out your name tent: • First name only • Print using LARGE letters • Name on both sides _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • Write your name on the Cover of your Handbook _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • Begin working on “Brain Teasers”, Workbook - Page 2 (Use the collaborative brain power of everyone at the table!)

3. Rules of the Road

9. Please turn to the top of Page 3, Objectives

10. Toolbox Learning Objectives • Analyze your life balance • Learn a system of how to prioritize all the tasks in your range of responsibility • Determine what to do first within each task • Discover a new process for setting limits on too many activities & projects Before we proceed to discussing Tool #1 – Life Balance, let’s consider your answers to a question…

11. Toolbox Question… How does the balance of our life’s activities relate to today’s topic – Managing Priorities and Time, a.k.a. – Time Management? Please look at the bottom of Page 3, Tool #1 – Life Balance

12. Life Balance Pie Please turn to Page 4, Priorities & Time Assessment

13. Life Balance • Rate yourself on each piece of the Life Balance Pie, using the self-assessment • When you are finished, highlight the categories where you’d like to turn a “No” into a “Yes” Please turn to Page 5, Priorities & Time Diagnosis

14. Priorities & Time Diagnosis • Page 5 asks you to analyze how you use your time, and how you want to use your time. • Please take the next 5 minutes to work individually on the questions. Please turn to Page 6, Activities That Speed Up Your Work

15. Activities That Speed Up Your Work Highlight any of the 10 activities that you don’t currently use, but would like to

16. Activities That Speed Up Your Work • Make to-do lists • Prioritize all tasks to be done • Prioritize actions within each task • Overcome procrastination • Eliminate bad habits that waste time • Avoid distractions • Use the 80/20 rule • Make and use standard operating procedures • Adjust your schedule to your energy levels • Design a productive workspace Discussion Notes – bottom of Page 6

17. Activities That Speed Up Your Work Questions & Discussion Before we move onto Tool #2, let’s consider some thoughts of wise men…

18. Getting it Done It has been my observation that most people get ahead during the time that others waste. - - Henry Ford There are risks and costs to a program of action. But they are far less than the long-range risks and costs of comfortable inaction. - - John F. Kennedy The way to get started is to quit talking and begin doing. - - Walt Disney Page 7, Tool #II – Prioritize All Tasks to be done

19. Toolbox Prioritize all tasks to be done • Assess the important aspects of each task • Compare criteria for each task • Build a priority list • Review Page 8 for an example • Then, use Page 9 to practice prioritizing your own tasks For Tool # III, please turn to Page 10

20. Toolbox Prioritize actions within each task Please turn to Page 11

21. Prioritize actions within each task • List each action within a task • Break each action into three main categories: • Schedule (Fast) • Quality (Good) • Resources (Cheap) • Read the descriptions in the chart provided on Page 11 It’s impossible to expect perfection in all three areas!

22. Please turn to Page 12 – Workshop Evaluation

23. Workshop Evaluation • Please respond to all the questions • These Evaluations are completely anonymous • When done, leave your Evaluation in the designated place