EXPERIENCE OF HOSTING MAKERERE UNIVERSITY FIELD ATTACHMENT PROGRAMME.

1. EXPERIENCE OF HOSTING MAKERERE UNIVERSITY FIELD ATTACHMENT PROGRAMME. PRESENTED BY BOB OBETTI NZIMA. M.A.(H.R.M.), B.Sc., D.H.R.M, P.G.D.E CHIEF TRAINING MANAGER, K.S.W.

2. SUMMARY OF PRESENTATION. • INTRODUCTION TO KAKIRA SUGAR WORKS, • CLARIFICATION OF TERMS, • DEFINITION OF FIELD ATTACHMENT/ INDUSTRIAL TRAINING, • FIELD ATTACHMENT AT K.S.W. LTD., • HOSTING MAK. UNIV. FIELD ATTACHMENT, • FIELD ATTACHMENT REPORT WRITING, • WHAT FIELD ATTACHMENT REPORT IS NOT, • CHALLENGES FACED, • WAY FORWARD.

3. CLARIFICATION OF TERMS. • FIELD ATTACHMENT- Makerere University, • INDUSTRIAL TRAINING- Kyambogo University, • INTERNSHIP- Uganda Christian University, • FIELD WORK PRACTICUM- Islamic Univ. In Ug THESE TERMS ARE SYNONMOUS AND CAN BE USED INTERCHANGEABLY. For the purpose of this presentation, I will use the term INDUSTRIAL TRAINING.

4. DEFINITION: Industrial Training, simply put, is That learning where a student trainee is attached to an industrial or service organisation in order to learn the application of the theoretical frame work i.e. How to put the theories and knowledge acquired in the class room into practice in an industry or at Work place to acquire skills in his field of specialty.

5. INDUSTRIAL TRAINING AT K.S.W At K.S.W, we give Industrial Training as part of our Corporate Social Responsibility ( C.S.R.). There is a Company Policy to guide the well structured and coordinated set of activities by our Training Centre. The trainee is attached to a very well experienced supervisor who assumes the role of a practical trainer.

6. HOSTING MAKERERE UNIVERSITY FIELD ATTACHMENT AT K.S.W. • Industrial Training coordinator of the Faculty or Dept. gets in touch with our Training Centre for placement. We discourage individual students coming one at a time sent by Dean of Students. • Intending trainees must apply by completing our Form T. 19 to be returned by 30th April. Late applications are not entertained.

7. HOSTING MAK. UNIV. FIELD ATTACHMENT CONT’D. 3. Selected or Successful applicants’ list is displayed and appointment letters issued in the second week of May every year, 4. Trainees report for Industrial Training on 1st week of June & complete Industrial Training Evaluation Report forms on arrival, 5. Log books are maintained by trainees on daily basis, evaluated by immediate supervisors on weekly basis and crossed – checked by Training Centre every week. This helps in imparting the required skills and in final report writing.

8. INDUSTRIAL TRAINING FINAL REPORT WRITING Quality Assurance And Control – Guide lines in writing the final industrial training report is hereby suggested. (a) Preliminary Pages (10 marks) • Title page – Not page numbered. • Declaration – page numbered (i) • Dedication - page numbered (ii) • Acknowledgement –page numbered (iii)

9. REPORT WRITING cont’d • Abstract/Executive Summary – page no. (iv) • Table of Contents – page numbered (v) • Acronyms and Abbreviations – page no. (vi) (b) Main Body of Report. • Chapter One (10 marks) (i) Historical Background of the organisation, etc, (ii) Vision, Mission, Objectives, purpose of training

10. REPORT WRITING cont’d (iii) Organogram, location of organisation, etc, (iv) Challenges & how did you overcome them? etc Chapter Two (15 marks). The core activities of the organization, e.g. At K.S.W. Ltd. • Sugarcane growing, • Sugar processing, • Cogeneration, • Sugar Sales.

11. REPORT WRITING cont’d. Chapter Three (35 marks). The details of the activities the student took part in during industrial training with special emphasis on the learning events & skills acquired. It is the gist of industrial training which the supervisors will be looking for when awarding marks at the University. This will also help the trainee in future to tailor the C.V. and in applications for jobs since he has no work experience.

12. REPORT WRITING Cont’d • Chapter Four (25 marks). • List and summary of all the skills and attitudes acquired, • Conclusions drawn, • Recommendations to the organisation and institution on how to improve industrial training next time. • Spiral Bind the report- 3 copies.

13. REPORT WRITING Cont’d.. Appendices (5 marks). These are arranged in chronological order and are not page numbered. They include, • Letter from the University asking for industrial training. Photocopies only. • Appointment letter from the organisation, photos • Photocopies of any other documents, • Photographs taken during training in colour, etc.

14. WHAT FINAL INDUSTRIAL TRAINING REPORT IS NOT. • There is a tendency to confuse Industrial Training Report with Research Project Report. It is not a Research Project Report. The two are not synonymous and cannot be used interchangeably. They have certain features in common- i.e. cover page, preliminary pages numbered in Roman figures and 4 chapters of the main body, etc. But the details are not identical. Please, take note.

15. Challenges Faced in hosting Makerere University Field Attachment. • Lack of serious supervision from the University- devote a whole day to see the trainees at the site not in the office! Talk to them in the presence of the field trainers. • Length of industrial training- six weeks is too short a period. We recommend 12 weeks i.e. two weeks for induction and orientation,8 weeks actual practical work, then final report writing. Most trainees begin to give excuses to leave after 6 weeks only that going home for holidays!

16. CHALLENGES Cont’d. • Format of Final Industrial Training Report- there is need to standardize report writing now that it is compulsory. The trainees need to be taught this format as a group so that quality assurance is guaranteed. We have suggested one for your perusal. • Low Level of General Knowledge- name, writing applications, C.V. & communication skills. • Facilitation- Please, arrange to give the trainees vitamin M (money) for accommodation, medical bills, feeding, transport, stationery, etc.

17. OTHER EXPERIENCES. • How to write applications for jobs and how to tailor a compelling C.V. and other administrative communication, • Games and Sports- Volley ball competition- Trainees Vs. Employees where trainees worn twice and lost once, we watched The 2006 Word Cup in my house, etc. • Spiritual Welfare- Introduced them to the church and they took it by storm by preaching the Word, Leading the service, Reading the scriptures, ushers and presented skits & praise and worship songs, fellowship, etc. • Good table manners- the correct use of cutlery at table i.e. Fork on left hand, knife on the right hand, • Open minded intellectual discussions.

18. WAY FORWARD. • Invite strategic partners to come and speak to the students on benefits of industrial training before leaving for it, • Frequent consultations with strategic partners at plant level with industrial training coordinators. • Agree on standard format of industrial training report writing, • Bring more strategic partners on board.

19. THANK YOU I THANK YOU FOR LISTENING TO ME, MAY I WISH MAKERERE UNIVERSITY STUDENTS PLEASANT TIME OF INDUSTRIAL TRAINING AT K.S.W. LIMITED. GOD BLESS YOU.