An introduction to BS 8555 Bekir Andrews groundworkebslondon.co.uk

1. An introduction to BS 8555 Bekir Andrews www.groundworkebslondon.co.uk

2. BS 8555 and the Acorn Inspection Scheme The Six Phases of BS 8555 Undertaking a Baseline Assessment Supply Chains and EMSs Use of Environmental Performance Indicators Practical Benefits of Acorn in Practice Questions and Answers Outline of the Presentation

3. Core Elements of an EMS Plan • Planning: • environmental aspects • legal requirements • other requirements • objectives & targets & • programme environmental policy Act management review Do Check • Implementation & operations: • resources, roles, responsibility & authority • competence, training & awareness • communication • documentation • control ofdocuments • operational control • emergency preparedness & response • Monitoring & corrective action: • monitoring & measurement • evaluation of compliance • nonconformity, corrective & • preventive action • control of records • internal audit

4. BS 8555 and the IEMA Acorn Inspection Scheme

5. Key Elements of BS 8555 • Staged approach to EMS • Logical & systematic • Implementation can proceed at a pace complimentary to other pressures • Helps develop relationships between suppliers and customers • Promotes performance-based management • Can lead to ISO 14001 and/or EMAS

6. Key Elements of BS 8555 • Incorporates ISO14031 – environmental performance evaluation and uses indicators • Practical to organisations of all sizes and sectors • Enables efficient allocation of resources • 6 Phases broken down into stages • Each stage profile provides a guide to achieving stage

7. BS8555 – The Six Phases ISO 14001 Certification EMAS Registration Phase 6 EMS Acknowledgement Phase 5 Checking, Audit & Review Phase 4 Implementation & Operation of the EMS Phase 3 Developing objectives, targets & programmes Phase 2 Identifying & ensuring compliance with legal and other requirements Phase 1 Commitment & Establishing the Baseline

8. BS8555 Phase 1 Gaining and Maintaining Management Commitment Baseline Assessment Training & awareness & the initiation of culture change Initiation of continual improvement Developing a Draft Environmental Policy Develop Environmental Indicators Developing an initial draft EMS Implementation Plan Phase 1 AUDIT

9. BS8555 Phase 2 Identifying Relevant Legal Requirements Identifying “Other Requirements” Training, awareness & culture change Continual improvement Checking Compliance Ongoing Compliance Developing Compliance Indicators Phase 2 AUDIT

10. BS8555 Phase 3 Evaluation of Environmental Aspects & Impacts Developing the EMP Finalising the Environmental Policy Developing Operational Control Procedures Training, awareness & culture change Continual improvement Developing Objectives and Targets Launching the Policy, Objectives, Targets & Indicators Establishing Indicators for EPE Phase 3 AUDIT

11. BS8555 Phase 4 Stage 1: Finalise management structure & responsibilities Stage 2: Training, awareness & competence, plans & records Continual improvement Training, awareness & culture change Stage 6: Developing indicators for the EMS Stage 3: Establishing & maintaining formal communications Stage 5: Reviewing & testing emergency preparedness & response Stage 4: Documentation & record keeping

12. BS8555 Phase 5 Stage 1: Establishing audit programmes Stage 2: Correcting non-conformances & taking preventative action Stage 3: Management review Continual improvement Training, awareness & culture change Stage 4 Improving environmental performance Stage 5: Improving the EMS Stage 1: Preparing for external ISO14001 assessment Phase 6

13. Stage Profiles Stage Headings broken down by: • Why • When • Who • How • Suggested inputs • Typical outputs • Achievement Criteria

14. Stage Heading Developing Objectives & Targets Phase 3 Stage 3 Why Objectives and targets developed to support the broad aims stated in the environmental policy, will form a central part of the EMS. They need to be related to the most significant aspects. Objectives and targets will provide a clear focus for EMS activity and also provide milestones against which to track and benchmark performance. The setting of objectives and targets to support policy aims and commitments is also a requirement of ISO14001. When Once significant aspects and/or impacts have been identified and the environmental policy finalised. Who The EMS implementation team, key parties, and top management.

15. How ·  Identify the broad aims stated in the environmental policy. ·  Identify factors which have the greatest influence over the performance of the organisation in relation to these aims including the list of significant aspects developed in Stage 3.1. Establish objectives to improve performance against policy objectives and the most significant aspects as identified. Establish detailed targets, where feasible, to directly support the achievement of each objective. Additional Support Tools ISO14001 and ISO14004. Suggested Inputs Typical Outputs A range of objectives and targets for the organisation which support the broad aims stated in the environmental policy, and the continual improvement in environmental performance linked to the most significant aspects. Finalised environmental policy. Information from Phases 1 and 2, and Stage 3.1.

16. Acorn Achievement Criteria % Achieved Completed 3.3.a) Documented objectives and targets appropriate to the scale and nature of the organisation, its policy commitments, and its significant aspects (or impacts). Stage Profiles

17. The Acorn ImplementationTracker

18. BS8555 – The Six Phases ISO 14001 Certification EMAS Registration Phase 6 EMS Acknowledgement Phase 5 Checking, Audit & Review Phase 4 Implementation & Operation of the EMS Phase 3 Developing objectives, targets & programmes Phase 2 Identifying & ensuring compliance with legal and other requirements Phase 1 Commitment & Establishing the Baseline

19. Gaining and Maintaining Management Commitment Baseline Assessment Training & awareness & the initiation of culture change Initiation of continual improvement Developing a Draft Environmental Policy Develop Environmental Indicators Developing an initial draft EMS Implementation Plan Phase 1 AUDIT BS8555 Phase 1

20. BaselineAssessment • Site Plan • General scope of EMS • List of likely significant environmental aspects and associated impacts • List of key legal requirements • Identification of initial opportunities Typical Outputs

21. Baseline Assessment • Information showing most likely significant environmental aspects of the business • Information about key legal requirements • Information regarding the site, the history of the site, and any environmental implications. Achievement Criteria

22. Undertaking a Baseline Assessment Split into groups and discuss: • What you would include in your baseline assessment ? • How you would go about undertaking your baseline assessment ? • How you would evidence your baseline assessment ?

23. Getting Started

24. High Risk Land Contamination Interaction Emissions to air Generation of waste Discharges to water Use of natural resources Colour Coding

25. Process Flow Inputs Outputs Labour Water Electricity Raw Materials Gas/Oil Fuel Heat Effluent Noise Waste Air Emissions PROCESS Product to customer

26. BS 8555 & Supply Chains • Allows you to differentiate between different groups and types of suppliers and specify the phase that they need to achieve by risk. • Allows you to specify environmental performance criteria. • Allows you demonstrate that your suppliers are improving their environmental performance.

27. Use of Indicators • Acorn introduces indicators to track environmental performance against objectives and targets, and customer and legal requirements. Similarly, indicators are used to track progress against the implementation of the system. • Indicators are developed using the ISO14031 criteria

28. Validation of environmental data Client sets indicators Supplier monitors performance Independent 3rd party validation Inspector produces report Client reports environmental performance of supply chain

29. Examples of indicators • kWh of electricity/tonne of product • tonnes of packaging supplied (material specific) • heavy metal content in product • percentage of FSC wood supplied • VOC content of coating materials • recycled product content • tonnes of waste recycled

30. The Acorn Register

32. Benefits of BS 8555/Acorn • Spreads the cost • Evaluation of progress • National recognition through inspection to the IEMA Acorn scheme • External audits lead to greater customer satisfaction • Value added

33. Clear Channel Outdoor • Leading home media company, working closely with diverse partners such as advertisers and local authorities • Company has a firm commitment to minimise the environmental impact of the maintenance of its 42,000 shelters, bill boards and other advertising sites nationally. • Employ 800 staff in 20 sites • Operations involve the use of over 400 vehicles nationally

34. Clear Channel Outdoor • Customer requirements • Reduced Environmental Risk • Environmental Compliance • Commercial benefits Reasons for implementing environmental management system:

35. Clear Channel Outdoor Improvements undertaken so far: • Conversion of the fleet to run on LPG • Segregation & recycling of different waste materials • Investment in recycling equipment • Use of low solvent paints • Use of energy efficient lighting for advertising displays • Investment in new lighting controls • Use solar powered bus-shelters in cities such as London and Edinburgh

36. Clear Channel Outdoor • Fuel savings of approximately £44,000 per annum • Reduced road tax and exemptions from the congestion charge (£18,000) • High success rate of tendering new contracts Benefits from implementing BS 8555 so far:

37. Clear Channel Outdoor Reasons for pursuing the BS8555 route: • Opportunity to demonstrate environmental performance through the phased approach • Verification methodology • Acorn support materials • Long-term aspiration to implement BS 8555 throughout all the sites

38. Trinity Mirror plc • Largest newspaper publisher in the UK • Operates more than 500 media brands including 240 local and regional newspapers and 5 national newspapers • Nine print sites across England, Scotland and Wales • Employ 11,000 staff • Certified to ISO9001:2000

39. Trinity Mirror plc Reasons for implementing environmental management system: • Client pressure • Shareholders • Reporting requirements • Cost reduction • Environmental Compliance

40. Trinity Mirror plc Reporting requirements: • CCL agreements • VOC monitoring • Packaging Regulations • Recycled newsprint % Chose Acorn verification methodology

41. Trinity Mirror plc Achievements in 2005: • Reduced CO2 emissions in tonnes 5.1% through energy saving measures • Awarded accreditation under the Institute's Energy Efficiency Accreditation Scheme • Reduced VOC emissions by 54% by introducing water based inks, plant improvements & process changes • Recycled 15% of all general waste arising (target was 12%)

42. Trinity Mirror plc Achievements in 2005: • 83% total supply of newsprint was from recycled fibre or fibre from certified forests (target was 75%) • Surveyed suppliers on timber sourcing in 2005

43. Trinity Mirror plc This has led to further questions on the provenance of timber sourcing data, adoption of certification schemes, traceability, and policies on sustainable forestry.

44. Trinity Mirror plc Reasons for pursuing the BS8555 route: • Compliance at an early stage • Control of hazardous waste • Clear route for implementing ISO14001 • Tracker software • Phased approach • Simplicity • Useful MPIs and reporting tools

45. Largest independent contract caterer in the UK • 320 Contracts • 129 Million Turnover • 3,500 Staff • National Coverage • Owner Managed

46. International public relations company. • Has offices in Stockholm, London, Hong Kong, Beijing, New York and San Francisco. • Now working towards Phase 3 for its London office employing 60 members of staff. • It’s key priority is to reduce travel related CO2 emissions by maximising the use of video conferencing. • Other priorities are based on improving the environmental performance of the office and minimising the impact of publications.

47. Groundwork • UK’s leading environmental regeneration charity • 49 trusts in England, Northern Ireland and Wales • Largest employer of landscape architects in the UK • Runs community, education, employment and business programmes.

48. Groundwork • Over 27 out 49 trusts have now formerly achieved BS 8555. • 3 trust have ISO14001:2004. • 1 trust has achieved Green Dragon. • All sites are required to implement BS 8555 by the end of next year.