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Results Based Management for Monitoring & Evaluation

Results Based Management for Monitoring & Evaluation. Abid Razaq , Omer Awan, Unber Khan. AT end of this session participants will be able to understand. Monitoring & Evaluation What is Results-Based Management (RBM)? Key Principles of RBM Why is Results-Based Management necessary?

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Results Based Management for Monitoring & Evaluation

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  1. Results Based Management forMonitoring & Evaluation AbidRazaq, Omer Awan, Unber Khan

  2. AT end of this session participants will be able to understand • Monitoring & Evaluation • What is Results-Based Management (RBM)? • Key Principles of RBM • Why is Results-Based Management necessary? • What is a Result? • Results Chain • Results Framework • M&E Process of NDRMF • Reporting Requirements of NDRMF • M&E Requirements for Proposal Submission

  3. Key Concepts (Have you heard about!) • PCM • Monitoring • Evaluation • Log frame • M&E Plan • M&E Toolkit • FGDs • Indicators • Risks & Assumptions • Mitigation Measures • Theory of change (TOC)

  4. What is Monitoring & Evaluation? • Measuring Performance. • Checking results (Nos, %) • Validating Standards (Engineering Designs) • Drawings/ BOQs/ SOPs • What about Indicators? Targets? Baselines-End-lines? • % of population become resilient against the exposed disaster? • No of Bunds/ Culverts/ Infrastructure rehabilitated?

  5. Operational definition of Monitoring is...

  6. Monitoring Cont…..

  7. Parts of the M&E System

  8. M&E Data Collection PROCESSES

  9. A Functional M&E System Require..

  10. M&E TOOLs! • Project Log frame/ Result Framework • Monitoring & Evaluation Plan • Risk Management Plan • DIP/ Work plan • Standard Operating Procedures (SOPs)/ Activities Guidelines. • Baselines/ Midterm Reviews • Primary/ Secondary Data/ Statistical Data • Reporting • Words must have Evidences ( Pictures, Videos etc).

  11. Culture ofResults-Based Management? • RBM is a management approach aimed to improve management effectiveness and accountability in achieving results. • RBM is focused on results chain: output, outcomes, and impact.

  12. RBM Cycle:

  13. Key principles of RBM • Define expected results first and activities later • Foster the active participation of stakeholders • Ensure that all stakeholders work towards achieving expected results • Apprise your work critically and learn the lessons

  14. What is Result

  15. Results Chain

  16. Results Chain

  17. Why Results-Based Management • Improved focus on results instead of activities • Improved transparency • Improved accountability • Enhanced performance orientation • Improved measurement of achievements • Enhanced strategic focus • No choice, it is a standard

  18. Example of RBM

  19. Evaluation

  20. Two Types of Evaluation An act of collecting, analyzing, and interpreting data at the project start up to determine the initial values of outcome indicators and during the project implementation to determine initial project responses of the target population is called formative evaluation. An act of collecting, analyzing, and interpreting data after the project implementation ends to determine the final project effects on or responses of the target population is called summativeevaluation.

  21. Example of Evaluation Types Formative Evaluation Summative Evaluation End-term evaluations (ETEs) End-line studies or surveys End-of-project evaluations Final evaluations Ex-post evaluations • Baseline studies or surveys • Annual project reviews • Mid-term reviews (MTRs) • Result/Outcome monitoring

  22. What is Evaluation cont.. DAC Criteria. Efficiency, Effectiveness, Coverage, Impact, Sustainability. Learnings Best Practices Challenges? Cost effective ratio? More sustainable models?

  23. M&E Process of NDRMF • NDRMF Monitoring and Evaluation framework follows the simplified log-frame and results-based model for the implementation and administration of interventions / projects. • NDRMF Results Framework is finalized on the basis of: • Project Administration Manual of ADB • National Disaster Management Plan • National Flood Protection Plan-IV • NDRMF Results Framework covers major outcome along with key outputs and relevant sub-outputs with performance indicators

  24. M&E Process of NDRMF • Performance Indicators • FIPs must select relevant indicators from NDRMF Results Framework • Customized Indicators will be mutually agreed • Baseline & Target • Means of Verification • Indicators Monitoring Framework

  25. M&E Process of NDRMF • Field Visits • Field visits serve the purpose of validation. They validate the results reported by grants and projects. • Data Quality Assessments (DQA) • Reported Data will be verified by checking where it originated from, who was responsible for its collection and the methods and standards used to collect it. • Third-Party Evaluations / Verifications • to verify and evaluate program achievements – claimed in progress reports

  26. Reporting “When performance is measured, performance improves. When performance is measured and reported back, the rate of improvement accelerates” (Pearson's law)

  27. Reporting Requirements of NDRMF • Standardized Reporting Formats & Tools developed • Quarterly Progress Report (QPR) • Within 5 Days after ending of a calendar quarter • Semi-Annual Environmental and Social Management System (ESMS) Report • Within 5 Days after every alternate quarter along with QPR • Annual Progress Report (APR) • Within 5 Days every calendar year • Completion report • Within 45 Days after project end

  28. Reporting Requirements of NDRMF • RAG Report for Implementation / Work Plan

  29. Automated M&E System • Systematically manage and monitor the progress • Real-time and rigorous data collection • Allow stakeholders to get tailored access to the data, analysis and reports • Enable online entry, collection, intelligent analysis, and efficient reporting of real-time activity based data • Measure project / programme results (especially outputs and outcome) indicators against targets, milestones etc • Track progress of Implementation Plan / Work Plan

  30. M&E Requirements for Proposal Submission Results Framework

  31. M&E Requirements for Proposal Submission Monitoring table

  32. M&E Requirements for Proposal Submission M&E plan narrative • How will the performance of the project be tracked in terms of achievement of the milestones set forth in the results framework? • How will the impact of the project be assessed in terms of achieving the project's objectives? • How will the mid-term assessment and related adjustment of the project design and plans be managed? • How will the inclusiveness of stakeholders/community members (including Gender, Vulnerable groups) in the project M&E processes be achieved?

  33. Thanks

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