Faculty Senate Meeting March 21, 2019

1. Faculty Senate Meeting March 21, 2019

2. Call to Order and Roll Call S. Raper, Secretary • Agenda

3. Approval of Minutes • February 14, 2019 • February 21, 2019 • Agenda

4. III. Campus Reports A. Staff Council, J. Cook • Agenda

5. Staff Day Update Donations/Volunteers Staff Excellence Awards New Awards Outstanding Newcomer Outstanding Faculty

6. III. Campus Reports B.Student Council, M. Moore • Agenda

7. Student Council

8. Student Council Student Body President 2019 – 2020, Kaeden Kessinger (current Vice President of External Affairs) Officer core elected, new VPX – Christina Carrig CET Incentivization Students submit screenshots of their evaluations to be entered for prizes Faculty of the department with the highest respondent rate will get dinner from Chancellor Maples

9. III. Campus Reports C.Council of Graduate Students • Agenda

10. IV. President’s Report M. Bruening • Agenda

11. President’s Report Dr. Michael Bruening, Faculty Senate President

12. New candidates were interviewed by the search committee via telepresence • Campus visits being arranged for 3 finalists for April • Same plan for campus visits as last time • Chancellor Search Update

13. Title IX Legislation • Dept. Ed. guidelines coming , but Missouri legislation has also been introduced • UM concern about potential negative effect on reporting • Budget outlook • Governor’s budget based on 1.6% revenue growth, but probably looking at -1.5 to -3.5% decline • Benefits allocation • New method of calculation, based more on FTE head count than salary • Intercampus Faculty Council (IFC)

14. Department Chair CRR: Faculty from the system campuses have submitted feedback, waiting to see revisions • Library Task Force • UC system cancelled Elsevier. • Growing disconnect between ever-rising database/journal costs and budget constraints • Growing push for open access • UM System librarians working together to form system-wide task force with faculty representation on open access/continued subscriptions • IFC

15. Department Creation/Realignment: Report today • Policy II-26/Graduate Student Funding: Report delayed until next month • Bylaws revision: Tom Schuman (chair) compiling individual section revisions • Committee Elections for 2019-2020 at next meeting • Committee Update

16. Changes to CRR 310.035 • Contract Length (§H): “Upon promotion to Associate Teaching Professor or Associate Research Professor, it is recommended that NTT faculty receive a two-year appointment except where there are budgetary or performance concerns. Upon promotion to Teaching Professor or Research Professor, it is recommended that NTT faculty receive a three-year appointment except where there are budgetary or performance concerns.” • Reappointment (§J): “NTT faculty with two to five years of consecutive service with positive annual evaluations will receive six months’ notice of nonrenewal. After five consecutive years, with positive annual evaluations, NTT faculty will receive a minimum of a one-year notice of nonrenewal.” • NTT Executive Order

17. Women’s Hall of Fame Awards Luncheon (this morning) • Woman of the Year, Wed., April 24, Hasselmann, noon • S&T 150th Anniversary Open Forum, Mon., April 2, 1:30-3:00, Havener, St. Pat’s A • Recent and Upcoming Events

18. V. Reports of Standing Committees A. Curricula Committee - NO REPORT • Agenda

19. V. Reports of Standing Committees • Ad Hoc Committee for Department Creation/ AlignmentS. Raper • Agenda

20. Academic Department Creation/Realignment Ad-hoc Committee The charge of the committee is “Work with the Provost’s office to develop a procedure for creation or realignment of academic departments.” Members: Levent Acar, GeroidMacsithigh (retired), Norbert Maerz, Stephen Raper, Jeffrey Winiarz No current policy memorandum or direction in S&T Bylaws (June 2011 Memo from Steven Graham on behalf of Interim President Owens – Chancellors approval) Approach taken: Chancellors Policy Memorandum Based in part on UMKC document and S&T “changing the name of department” memorandum Policy Proposal – following slides

21. The process to be followed for academic unit reorganization. Unit(s) in this document shall refer to college, department, program, or special programs as defined in the Missouri S&T Faculty By-Laws. Affected unit(s) shall refer to the unit(s) considered in a reorganization, which could vary in number and that would be reorganized as a result of this process. • 1. Faculty/Unit(s) impetus: • a. Initiating faculty should come from an affected unit(s). • b. Request must be initially approved by affected units, which must provide a statement on the proposed reorganization to their Dean and, when applicable, to the Dean of any other affected units. This statement should identify both positive and negative potential impacts on affected units. Support of or opposition to the proposed reorganization should be by majority vote of the ranked faculty in the unit. Unless the majority vote supports the proposed reorganization then the process will end and shall not be reviewed for one academic year. • c. If faculty from affected unit(s) approve the proposal, the Dean(s), after receiving statements from all affected units, shall issue individual statements endorsing or rebutting the proposal that shall be shared with initiating unit(s) and the Faculty Senate. • d. The Faculty Senate shall review all statements and issue an advisory vote to endorse or rebut the proposed reorganization after receiving input including the Budgetary Affairs Committee and the Personnel Committee. The Faculty Senate will provide its vote, along with a report, to the Provost.

22. e. The Provost provides feedback, along with all accumulated statements from affected units and the Faculty Senate, to the Chancellor for final determination. • f. If approved by the Chancellor, the Provost shall appoint a committee of key stakeholders affected by the reorganization to identify key implementation issues, such as budget, academics, scholarship, department leadership, etc.. The committee will also recommend the implementation and transition time-line. • i. The Registrar shall be responsible for informing all University of Missouri system and Missouri S&T units potentially affected by the reorganized unit/department and its incorporation into their records. • The Provost shall notify the Marketing and Communications Department when the reorganized unit is approved and shall coordinate the timing of the public announcement with the Chief Marketing and Communications Officer.

23. 2. Administrator (Dean, Provost, Chancellor) impetus: • Administrator must notify any affected unit(s)* of proposed reorganization and provide a rationale and statement of impact for any proposed reorganization. The affected units will then provide a statement which identifies both positive and negative potential impacts on affected units. • Support of or opposition to the proposed reorganization should be by majority vote of the ranked faculty in each affected units. If all affected units support the proposed reorganization, the votes shall be forwarded to Provost along with the units’ rationale for said vote. Unless the majority vote supports the proposed reorganization then the process will end and shall not be reviewed for one academic year. • If faculty from affected unit(s) approve the proposal, then administrator must notify Faculty Senate, who shall issue an advisory vote to endorse or rebut the proposal after receiving input from the Budgetary Affairs Committee and Personnel Committee and any affected units. The Faculty Senate will provide its vote, along with a report, to the Provost.

24. The Provost provides feedback, along with any accumulated statements from the Faculty Senate and affected units to the Chancellor for final determination. • e. If approved by the Chancellor, after reviewing all feedback, the Provost shall appoint a committee of key stakeholders affected by the reorganization to identify key implementation issues, such as budget, academics, scholarship, department leadership, etc. The committee will also provide the implementation and transition time-line. • The Registrar shall be responsible for informing all University of Missouri system and Missouri S&T units potentially affected by the reorganized unit/department and its incorporation into their records. • The Provost shall notify the Marketing and Communications Department when the reorganized unit is approved and shall coordinate the timing of the public announcement with the Chief Marketing and Communications Officer.

25. Motion: The ad hoc committee on Department Creation/Realignment moves that the Faculty Senate endorse the proposed procedure and forward it to the campus policy development council for campus approval.

26. V. Reports of Standing Committees • Graduate Student Tuition Waivers/Policy II-26 Committee - NO REPORT • Agenda

27. V. Reports of Standing Committees D. Public Occasions S. Sedigh Sarvestani • Agenda

28. Final report on investigating the addition of a break to the fall semester. • Public Occasions Committee

29. To investigate the possibility of adding a break before Thanksgiving to the fall semester. • Charge to Committee

30. The committee has reported on this referral at the September, October, November, and January meetings of Faculty Senate. • We have identified governing policy (CRR 20.140) and resulting constraints. • We have investigated changes made to the academic calendar in the past 15 years. • We have consulted several stakeholders. • We have collected input from academic departments. • Actions Taken by Committee

31. A two-day break can be added to the fall semester while remaining in compliance with CRR 20.140. • The best time for this break would be a Thursday and Friday in early October. • The students are overwhelmingly in favor of the addition. • The standing committees consulted (RP&A, AF&S, Student Affairs) reported no clear consensus. • Input from academic departments indicates no clear consensus. • Most reports indicated indifference. • Biological Sciences, Business and Information Technology, English and Technical Communication, Geosciences and Geological and Petroleum Engineering, History and Political Science, and Psychological Science are strongly in favor. • Engineering Management and Systems Engineering and Materials Science and Engineering are strongly against. • Conclusions

32. Office of the Registrar • Adding a break would be feasible • Academic Freedom and Standards committee • No consensus • Student Affairs committee • No consensus • Rules, Procedure, and Agenda (RP&A) committee • No objections voiced • Student Council: in favor • Graduate Student Council: in favor • Input from Entities Consulted

33. CRR 20.140 Academic Calendar: • The academic calendar will conform to the following timetable: • The fall semester will begin the first Monday after August 18. • The spring semester will begin on the Tuesday after Martin Luther King Day for UM-Columbia, UM-Kansas City,  UM-St. Louis and Missouri University of Science and Technology. • There will be no classes during the week of Thanksgiving. • Spring break will be the week containing the last Wednesday in March. (continued on the next slide) • Governing Policy

34. CRR 20.140 Academic Calendar: (continued from previous slide) • The last day of class, study day schedules, and final exam schedules will be set by each campus. Each campus should set the last day of class to allow for at least 43 Monday, Wednesday, and Friday classes for each class scheduled to meet on those days of the week, and 29 Tuesday and Thursday classes for classes scheduled to meet on those days. • The campus will set the dates for commencement, the schedules for intersession, the various schedules for the summer semester, the dates for any off-schedule course meetings, and the schedules for professional schools. • Any variations to the above academic calendar must be recommended by the faculty and Chancellor of the campus, recommended by the President, and approved by the Board of Curators. • Governing Policy

35. Current Number of Class Sessions (Excluding Final Exams) Requirement: Total MWF ≥ 43, Total TR ≥ 29

36. If we add a fall break, no slack would remain for compliance with CRR 20.140 – even one unforeseen closure could leave us out of compliance. • Building in slack would require that we shorten the interval between the fall and spring semesters, reversing a recent change. • As of Spring 2013, the spring semester has begun on the day after Dr. Martin Luther King, Jr. day. • This is one week later than it was up to 2012. • The change was made in part to allow more time for administrative tasks that need to take place during winter break, e.g., Registrar records, major maintenance. • Conclusions

37. Reminder about CRR 20.140 • Historical information: • Up to AY 2005-2006, Thanksgiving break began on Wednesday. • The requirement for a full week of Thanksgiving break took effect in AY 2006-2007. As a result: • Student Council Free Day (October 6, 2006) was eliminated. • Thanksgiving break was extended to one week. • Input from the Registrar

38. Adding a break with a day in each meeting pattern group would be acceptable for the fall semester. It would align with our spring semester with respect to the number of days in session. • It is suggested that we do not include a Monday in the break, because we already lose one to Labor Day. • Having it on a Tuesday and Wednesday for career fair should be discussed by the faculty teaching labs. • Reminder that October includes mid-terms and advising and canceling two days of class could require adjustments to testing and advising schedules. • Input from the Registrar

39. The committee has discussed the viability of offering a fall break. A clear consensus was not seen as emerging from the committee. • To capture their thoughts, seven of the eight committee membersvoted on the five following statements. A member could vote in favor of all five, opposed to all five, or any combination. participated. • Input from Academic Freedom and Standards (AF&S)

40. AF&S encourages a reduction in the number of academic instruction days in the fall semester, by one or two days. Favor: 3, Oppose: 4 • AF&S opposes the creation of an additional Monday holiday in fall semester, as this creates a significant challenge for departments who use Mondays for classes that meet once a week. Favor: 5, Oppose: 2 • AF&S endorses a two-day fall break on a Thursday and Friday near the mid point between the Labor Day and Thanksgiving holiday breaks. Favor: 4, Oppose: 3 • Statements Voted upon by AF&S

41. AF&S endorses a two-day fall break on the Tuesday of the Career Fair, and the following Wednesday. Favor: 3, Oppose: 4 • AF&S endorses a one-day fall break on the Tuesday of the Career Fair. Favor: 4 Oppose: 3 • NB: Some members oppose removing any days of instruction from fall semester, and are using their votes on B through E to indicate which of the undesirable options they find least objectionable. • Statements Voted upon by AF&S

42. Summary of Input from AF&S

43. Have a 2 day break at the end of the first week of October. 5 votes • Have a 2 day break at the end of the last week of October. 3 votes • Have it on the Tuesday and the Wednesday of the Career Fair week. 5 votes • Keep it as it is, and don’t have any additional breaks. 2 votes NB: Option 3 was supported mostly by students. Option 4 was supported only because of the adverse effect of a break on lab schedules. • Options Voted upon by Student Affairs

44. Summary of Input from Student Affairs

45. RP&A: No opposition voiced Graduate Student Council: In favor • Student Council prefers that the break coincide with Career Fair (Tuesday and Wednesday). • Student Council: In favor

46. Please seek input from department colleagues about: • Adding a two-day break in the fall • The preferred timing of this break– month and days of the week Please make note of concerns, ask for a vote or otherwise determine consensus view and send a brief report to sedighs@mst.edu by January 14, 2019. • Action Item for Senators

47. Summary of Input from Academic Departments

48. The Public Occasions Committee moves that a two-day break be added to every fall semester on a Thursday and Friday in early October. This change is to take effect in academic year 2020-2021 or later, as determined by administrative constraints. • Motion for Addition of a Two-Day Break to the Fall Semester

49. V. Reports of Standing Committees E. Budgetary Affairs M. Fitch • Agenda

50. Budgetary Affairs Committee March 21, 2019 Referrals/issues status: • Capital plan: classroom expansion (update) • System source for $260 million • Enrollment decline financial impact • Cost of scholarship Chancellor’s announced scholarship programs • PhD tuition waivers = passed to ad hoc committee Continuing: • Report on the “big picture balance sheet”, with tracking of changes in each item • Current and next FY budget = this report