Fall 2014 Conference Kick-Off Committee Meeting

1. Fall 2014 Conference Kick-Off Committee Meeting Tuesday, August 19, 2014 6:30 – 8:30 p.m. Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM

2. Agenda Welcome Conference Vision and Objectives Conference Theme and Venue Committee Directory Budget Committee Chairs Success Factors Timed Agenda Next Steps and Questions

3. Vision To successfully create a conference experience that empowers and inspires attendees to pursue their goals to be the best speakers and leaders they can be.

4. Objectives Attendance of 325 To celebrate the accomplishments of District ONE via the Hall of Fame To empower the District ONE family to continue striving to improve their communication and leadership skills via the Business Meeting To create opportunities for our members to showcase their speaking and leading techniques via the Table Topics and Humorous contests To be enjoyable, engaging and educational

5. Theme iSpeak iLead

6. Add-on to the Theme TM Talks “Words Worth Expressing”

7. Venue Marriott in Manhattan Beach

8. Budget Each team will be given a budget amount for their activity. All expenses are to be reimbursed, not advanced. Over budget items are donations. Committee Chairs must manage their budget for the entire team. All expenses must be submitted and approved by their Committee Chair prior to the expenses being incurred. Send all expenditure requests to the Co-Chairs via email for approval. Please copy both Conference Co-Chairs on expenditure requests. The reimbursement cycle is 5 weeks per the reimburse-ment form and receipt(s) being submitted to the Co-Chairs.

9. Budget Chair Description Budget_ Contest Goodie Bags $ 96.00 Registration Name Tags/Holders $100.00 Raffle = OD Bags/Tags $125.00 Certificates Supplies/Printing $125.00 Chief Judge Supplies $ 50.00 Breakfast Supplies $ 25.00 Decorations Supplies $125.00 ------------ TOTAL $646.00

10. Committee Directory Structure Marketing & Public Relations & Branding Fundraising Operations District Activities & Roles iLead Co-Chairs iLead Chairs

11. Committee Chairs Marketing & Public Relations & Branding - Graphic Designer Tina Tomiyama, DTM - Webmaster Jon Caplan, DTM - Public Relations Janet Cormier, DTM - Supply Store Tom Bonge, DTM - Information Tables Chiuhing Casey, DTM - Venue Gloria Davis, DTM

12. Committee Chairs Fundraising - Gift Co-Chair David Kitchen, PDG/DTM - Gift Co-Chair Carol Otters, DTM - Program Ads Professional Boosters - Sponsorships Keith Jackson, DTM - Sales Rodger Cota, PDG/DTM - Merchandising Haifa Haj-eid, ACB

13. Committee Chairs *NEW TEAM Operations - Registration Bob Dung, DTM - Multi-Media Andrew Chiu,ACG/ALB - Hospitality Danny Chu, ACS/ALB - Decorations Evelyn Woolridge, DTM - Certificates Julie Broady, DTM - Contest Margaret Mitchell, DTM - Timekeeping Sam Weatherly, ACS/ALB - Event Exit Coordinator* Florentine Christian, CC

14. Committee Chairs District Activities & Roles - Business Meeting Marlow Wilkerson, DTM - Credentials - Leadership Breakfast Walt Grassl, CC - Hall of Fame Luncheon Larry Stubbs, DTM - Protocol Officer Julie Broady, DTM - Chief Judge Kevin Gray, DTM - Sergeant-at-Arms Richard Carbajal, CC - PhotographerGwen Jones, CC/ALB - Evaluator

15. Success Factors • Weekly project updates via email • Strict adherence to budge constraints • What we are being evaluated against • Avoid duplicate team members • Three Rules of Thumb: • It is always better to over-communicate, never be afraid to ask. • Always provide the best possible customer service to our members and our contestants • Take ownership of your role

16. Timed Agenda Preliminary until the day of the conference Timed agenda specialization Pick up a timed agenda at registration Review the time agenda

17. Next Steps and Questions Conference Committee Monthly Meetings Tuesday, September 9, 2014 Tuesday, October 14, 2014 Kick the Tires November 4, 2014 Conference Day Saturday, November 8, 2014 Lessons Learned Meeting Tuesday, December 2, 2014

18. Thank you!