Eastern Zone Swimming Information Session

1. Eastern Zone SwimmingInformation Session Diversity and Inclusion Summit Boston, MA June 20-23rd

2. Welcome! • Welcome to the 2013 Diversity Summit Sponsored by NE Swimming

3. Summit Dates and Location • Thursday, June 20th • Arrive between 1:00pm – 3:00pm • Sunday, June 23rd • Departure on Sunday, June 23rd between 9:00am – 12:00pm. • Address for drop-off & pick-up • NorthEasternUniversity • West Villiage F - 40A Leon St., BOSTON, MA 02115 • Check in times – 1:00pm – 5:00 pm *other times will be made available to the group • Campus Map: http://www.northeastern.edu/campusmap/map/index.html (#23 for the West Village Dorm)

4. EZ Diversity Summit Staff • Coordinators: • Miriam Lynch (Eastern Zone Diversity and Inclusion Coordinator) • Email: miriamslynch@yahoo.com • Phone: 703-409-9962 (cell) • G. Nadine J.-Jesionek (NE Swimming) • Phone: 617 – 767 – 7380 (cell) • Email: najohnjes@gmail.com • Head Coach: • Peter Maloney – Virginia Swimming • Assistant Coaches: • Connie Wu – Connecticut Swimming • Candice Tucker- New Jersey Swimming • Kathy Mendez - Central Zone and OKS Diversity Chair

5. Check the Weather • Make Sure to Check the Weather for Boston, MA • Link to Weather Channel – Boston • http://www.weather.com/weather/tenday/Boston+MA+USMA0046:1:US • Bring appropriate clothing • Can get cool at night make sure to bring sweats

6. Reminders • Send all travel information to the Summit Coordinator – Miriam Lynch (miriamslynch@yahoo.com) • Turn in all forms • Medical and Talent Release Forms • Pack all medications • Plastic zip bag with athlete’s name, medicine instructions and contact info to be given to Summit Coordinator – Miriam Lynch • Make sure we have your athlete’s cell phone number on file. • If traveling as minor, please put Miriam Lynch as the contact for pick up at the airport Important

7. Travel Details • Stay hydrated and carry snacks • Put Swim Gear in a Carry-On Bag • No Training Equipment Needed • Money • Thurs + Sunday for travel • Souvenirs • What to do if there is no one there to greet you… • Make sure to check in with the coordinators when you arrive. They will coordinate a pick-up location. • If luggage is delayed/lost.. • Make sure to put in a claim with Airline. The coordinator will help you.

8. Delays/Cancellations/Changes • Please call Summit Coordinators if changes are known. • Miriam Lynch – 703-409-9962 (cell) • Staff will track flight delays, cancellations, or changes

9. Staying in University Dorms • Needed Items: • Swim Towels • Toiletries • Alarm Clock (Cell Phone) • Training Sneaker, Shorts and Shirts • Athletes will provided: • 1 T-Shirt • 1 Cap • Water Bottle • Bed Linens, Pillow and Towels

10. Expectations • While at the Summit USA Swimming Travel / Conduct Policies will be followed • Not allowed to leave campus area / no visitors • Attendance mandatory for all summit events • BE READY!

11. Meals • All meals will be provided • Let Summit Coordinator, Miriam Lynch (miriamslynch@yahoo.com) know of any allergies on Medical Release Form

12. Miscellaneous • Water Safety Festival • All Summit participants will participate on Saturday • Will interact with local youth from Boston showing how to be “Water Safe” • You are allowed to bring items/materials from Your LSC you would like to share. • If you have certifications (ex.RedCross), let us know.

13. Action Items for Participants • Verify all information / forms have been turned in • Cell Phone Numbers • Medical and Talent Release Forms • Travel Arrival and Departure Info • Label Everything

14. Other • Tuesday, June 18th @ 8:30pm EST– Conference Call for Participants • Call- In 559-762-1200 Code: 381320# • Join the EZ Diversity Listserv! • Ezdiversity-inclusion@googlegroups.com • Participate in Your LSC Diversity and Inclusion Events! • 2011 Eastern Zone Diversity Camp Video