M icrosoft Word

1. Microsoft Word

2. Opening a New Document

3. Selecting Print Layout View • You can use the View buttons in the lower-right corner of the Word window to change the way your document is displayed

4. Displaying Nonprinting Characters • Nonprinting characters are symbols that appear on the screen but are not visible on the printed page • In the Paragraph group on the Home tab, click the Show/Hide ¶ button

5. Correcting Errors • If you notice a typing error as soon as you make it, you can press the Backspace key • AutoCorrect automatically corrects common typing errors, such as typing “adn” for “and” • Word’s spelling checker continually checks your document against Word’s built-in dictionary • Before you can practice using AutoCorrect and the spelling checker, you need to verify that you have the correct settings in the Word Options dialog box

6. Inserting a Date with AutoComplete • Word’s AutoComplete feature automatically inserts dates and other regularly used items for you Demo: Auto Complete and Auto Correct

7. Understanding Line and Paragraph Spacing • Line spacing determines the amount of space between lines of text within a paragraph • Paragraph spacing determines the amount of space before and after a paragraph • Paragraph spacing is measured in points • A point is approximately 1⁄72 of an inch

8. Adjusting Paragraph and Line Spacing • The quickest method to adjust paragraph and line spacing is to click the Line spacing button in the Paragraph group on the Home tab

9. Finding and Replacing Text

10. Changing Margins for a Document

11. Changing Margins for a Document

12. Aligning Text • The term alignment refers to the way a paragraph lines up horizontally between the margins

13. Adding Bullets and Numbers • You can emphasize a list of items by adding a heavy dot, or bullet, before each item in the list • Much easier to read and follow than lists that do not have bullets

14. Helpful Keyboard Shortcuts • For common tasks, such as applying bold and italics, it’s often faster to use a keyboard shortcut • Bold selected text: Ctrl+B • Italicize selected text: Ctrl+I • Underline selected text: Ctrl+U • Select entire document: Ctrl+A • Cut selected text: Ctrl+X • Copy selected text to Clipboard: Ctrl+C • Paste most recently copied item at location of insertion point: Ctrl+V • Undo your most recent action: Ctrl+Z

15. Working with Themes and Fonts • The document theme controls the variety of fonts, colors, and other visual effects available to you as you format a document • To apply a font, select the text you want to format, then in the Font group on the Home tab, click the Font arrow, and click the font you want

16. Working with Themes and Fonts

17. Changing the Document’s Theme

18. Inserting a Manual Page Break • A manual page break is one you insert at a specific location; it doesn’t matter if the previous page is full or not • You insert a manual page break by clicking the Page Break button on the Insert tab or by holding down the Ctrl key and pressing the Enter key

19. Inserting a Blank Table • Make sure the Insert tab is displayed and then, in the Tables group, click the Table button

20. Inserting a Blank Table

21. Inserting Rows and Columns in a Table • You will often need to modify a table structure by adding or deleting rows and columns using the Table Tools Layout tab

22. Deleting Rows and Columns

23. Changing Column Widths

24. Creating Footnotes and Endnotes • A footnote is an explanatory comment or reference that appears at the bottom of a page • Endnotes are similar, except that the text of an endnote appears at the end of a document • To create a footnote, click where you want to insert a footnote, click the References tab, in the Footnotes group click the Insert Footnote button, and then type the text of the footnote in the bottom margin • To create an endnote, click where you want to insert an endnote, click the References tab, in the Footnotes group click the Insert Endnote button, and then type the text of the endnote at the end of the document

25. Creating Footnotes and Endnotes • When you are finished typing the text of a footnote or endnote, click in the body of the document to continue working on it • To delete a footnote or endnote, delete its reference marker (the small, superscript number) in the text • To edit the text of a footnote or endnote, click in the bottom margin or at the end of the document and edit the note

26. Creating Footnotes and Endnotes

27. Formatting a Document in Sections • A section is a part of a document that can have its own page orientation, margins, headers, footers, and so on • To divide a document into sections, you insert a section break

28. Formatting a Document in Sections

29. Formatting a Document in Sections

30. Creating SmartArt • The SmartArt feature allows you to create diagrams and charts to illustrate concepts that would otherwise require several paragraphs of explanation • To begin creating a SmartArt graphic, you switch to the Insert tab and then, in the Illustrations group, click the SmartArt button

31. Creating SmartArt

32. Adding Headers and Footers • Text that is printed at the top of every page is called a header • A footer is text that is printed at the bottom of every page • Some headers and footers also include document controls • Double-click the top or bottom margin of a page to switch to Header and Footer view

33. Adding Headers and Footers

34. Adding Headers and Footers

35. Inserting a Cover Page • A document’s cover page typically includes the title and the author of the report • Click the Insert tab, and then, in the Pages group, click the Cover Page button

36. Creating WordArt

37. Formatting Text in Newspaper-Style Columns • In newspaper-style columns, a page is divided into two or more vertical blocks, or columns • Click the Page Layout tab, and then, in the Page Setup group, click the Columns button

38. Formatting Text in Newspaper-Style Columns