Lion Officers Roles and Responsibilities

1. Lion OfficersRoles and Responsibilities We can all be better leaders

2. Region Chairperson

3. the representative of the District Governor within the geographical location defined as your Region previously named “Deputy District Governor” Who is a Region Chairperson?

4. Coordinating the Duties of your Zone Chairpersons The key to your success is the effectiveness of your Zone Chairpersons Your coordination of their activities must be done in a way that: Guides rather than ‘bosses’ Is compatible with your DG Team objectives Prevents unnecessary duplication of service and duties

5. Organise meetings with ZCs to review Cabinet reports, seek solutions to issues highlighted and communicate District matters onward to Clubs Report findings to and attend District Cabinet If possible attend at least one meeting of each Zone within the Region Represent the District Governor Team as requested Identify locations for new club extension, advise the District Membership Officer and actively progress Attend and report to the District Convention Support your Zone Chairpersons to ensure completion of their responsibilities RC Responsibilities

6. Organise regional heat of the District Youth Award Project Monitor the health and status of clubs in your Region (review Club Health Assessment Reports) In conjunction with your Zone Chairpersons identify potential future leaders and advise the DG Team Encourage all clubs within the Region to be represented at the District Convention & participate in District projects RC Other Activities

7. Discuss with Zone Chairs the draft list of communities in your Region which could benefit from a new club Meet with the District Membership Officer Encourage existing clubs in the Region to sponsor and assist form a new club Once a new club is chartered you have the responsibility to care for it through orientation of members, club visits and the introduction of a Guiding Lion Your Role in Starting New Clubs

8. Investigate the problem area to determine its cause Discuss your findings with the club’s officers & Zone Chair Offer solutions: you may wish to confer with the District Membership Officer and DG Team. Don’t forget local clubs are usually very willing to help Agree a recovery plan with the club and monitor progress How to Help a Declining Club

9. District Governor (Pat O’Brien) 1st Vice District Governor (Marion Connelly) 2nd Vice District Governor (Paul Allen) Region Chairs Zone Chairs PR Coordinators (Frank Corr) Webmaster (Jerry Desmond) District Leadership Officer (Bernard Black) District Membership Officer (Pat McCoole) District Resource PeoplE

10. Report to the DG Team on any issues within your Region Report to District Cabinet Report to District Convention Reports You Submit

11. Monthly Membership Report of clubs within your Region can be viewed online Monthly copy of District Club Health Assessment Club Visitation Reports by your Zone Chairs Cabinet Minutes Zone Chair reports Reports/Resources You Receive

12. Thank you for accepting the challenge

13. Zone Chairperson

14. . . . are the link between the Clubs in the Zone and the District team . . . collaborate with the Region Chairperson and District Governor Team to ensure that Clubs in your Zone are in good standing and conduct service projects within their community. You, the Zone Chairperson, …

15. Motivator: recognise club success Counsellor: provides coaching and guidance Communicator: informs clubs of district information and reports club activities to the DG and RC Three Hats of a Zone chair

16. Visit all Zone Clubs – recommend report visit to RC Monitor the health and status of clubs in your zone Organise and conduct 3 Zone Meetings during the year (1st Year Ahead; 2nd Social aspect; 3rd Incoming Officer Training) Ensure new club officer details are advised (input) as requested – PU101 Identify clubs with secretary/treasurer related issues Ensure clubs complete and submit Financial Accounts Attend and report to Cabinet Meetings and District Convention Zone Chair Responsibilities

17. Encourage clubs to visit other Lions Clubs Encourage clubs to be represented at the District Convention Ensure support and growth plan for clubs with less than 15 members Club Secretary is knowledgeable of the LCI members database and details are accurate Members email addresses to Pat McCoole Identify potential leaders Zone Chair Other Activities

18. When you visit a club look for the 6 elements of success:- A major service activity that the community needs A fund-raising project in which the community will participate and contribute Good public relations within the club and in the community Regular well organised club meetings Team spirit A membership growth programme that includes involvement for new members Club Visits

19. New members not being recruited Monthly Membership Reports not submitted Failure to pay dues on time Low attendance at meetings No or poor service or community activities Too much fundraising for other charities. Lack of enthusiasm & declining membership Lack of support for District activities or convention What is a Weak Club?

20. Inform the club of how to put information in the DG’s District Newsletter Recognition of publicity or a membership increase will encourage club officers to continue in their efforts Club Excellence Award Compliment on Club Success

21. This award recognises a club that is effective, pays its bills, and is filing reports on time Recognises a Club that Does what it is supposed to do. Clubs does not need to know they are put forward for this award Award also for Zone Chair if 50% of your zone’s clubs earn the Club Excellence Award Club Excellence Award

22. District events or programs District convention and events Successful activities from other clubs Awards that might be of interest to the club. Check points available for a MJF Provide Information to Clubs

23. Frequent communication is easy with email, but phone or face to face is much more personal and effective so determine preferred method of each club president Clubs may not call you with a problem, so you should contact them Communicate Regularly

24. Inform clubs about information, support, training and many other resources available direct on DVD or via Lions websites: www.lionsclubs.ie (District) www.lionsclubs.org (International) Offer Assistance

25. You are the first resource for clubs in your zone Keep the lines of communication (UP & DOWN) open First Resource to Clubs

26. Problem solving is an essential skill for a Zone Chairperson. Remember to ‘tactfully’ solve a problem as soon as possible. Ask for assistance from your district resources if you need it. Problems in a Club

27. Report Zone Meeting minutes to RC, DG & VDGs Report to District Cabinet Report to District Convention Reports You Submit

28. Monthly Membership Report (WMMR) can be viewed online (if reported online) Monthly copy of Club Health Assessment Cabinet Minutes Zone Chairperson Manual DVD containing Manuals for Club Officers and many other useful support materials Reports/Resources You Receive Just use MyLCI

30. Club President

31. The President is chief executive of the Club. The President’s authority in the Club is not absolute but comes from the: Club as a whole Club constitution and by-laws International Lions Constitution and By-Laws Board of Directors The Role of the Club President

32. The Role of the Club President The Club President presides at all meetings of the Board of Directors as well as the Club. The President is an active member of the district governor’s advisory committee (Zone Meeting) of the Zone in which the Club is located.

33. Meetings Prepare your Meeting Agenda with the Secretary During meetings the President presides over the meeting and agenda. It is the President who ensures the agenda is followed.

34. Meetings To assist you run effective meetings: Review the Lions Learning Center course Meeting Management on www.lionsclubs.org

35. Manage group interaction As the president presides over meetings, there may be times when conflict arises. The president is the standing authority at meetings and must understand how to manage these types of interactions. Meetings

36. A good President delegates Clubs may have members in committees: There are two types of committees that are appointed by the Club President. Standing committees (permanent positions within the club) Special committees (limited time or special function) Committees

37. The chairperson of each committee will be the point of contact for the committee as well as a leader for the committee members. Committees

38. The President also plays a key role in club officer elections. The President works with other Club Officers to ensure the Club runs smoothly and tasks are accomplished. Club Officer Elections

39. Communication is very important to success as a Club President An effective club needs to be aware of news and information about their Club activities A Club lacking effective communication is more likely to have dissatisfied members who do not feel connected to the club. Communication

40. Club members look to the President for leadership. This includes guidance, motivation and help solving problems. Leadership

41. At the end of the year it is important to finish projects, prepare (audited) financial accounts, ensure good record keeping and prepare the incoming officers. There is also other business to complete prior to becoming the Immediate Past Club President. Recognise your club for its hard work throughout the year. Ending Your Year

43. Club Secretary

44. Who is the Board of Directors? club president vice president secretary treasurer tail twister lion tamer immediate past president membership director all other elected directors branch coordinator

45. Role of the Club Secretary • All correspondence, coming in to the club and going out from the club, goes through the Secretary. • The Secretary is the key communication link between the District, the Association, the community and the Club.

46. Zone Meeting Member • This appointment means the Secretary will: • Attend zone or region meetings • Assist in compiling reports in preparation for Zone meetings • Assist with preparations if the club is chosen to host a Zone meeting

47. The Club Secretary should meet with the Club President at the beginning of their term to discuss how correspondence will be answered, kept and reported. Correspondence

48. The Club Secretary is in charge of reports and other communication with deadlines and requirements. Not communicating promptly can lead to club status changes and missed opportunities. Delays can create problems elsewhere in the association Correspondence

49. Responsible for completing and filing reports knowing the due dates of reports ensuring reports are submitted on time Reports

50. Monthly Membership Report and reports as specified by the association, such as: New member form Family Membership forms Transfer member form New or Transfer or Dropped Member Form Reports Just use MyLCI