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Using gmail

Using gmail. Works in any browser User experience better in some browsers than others I use Google’s Chrome browser FAST!! Get the most screen real estate for content REALLY FAST!!!! Drag tabs in or out of window REALLY, it’s FAST!! Duplicate tabs. Google Apps vs GoogleApps.

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Using gmail

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  1. Using gmail • Works in any browser • User experience better in some browsers than others • I use Google’s Chrome browser • FAST!! • Get the most screen real estate for content • REALLY FAST!!!! • Drag tabs in or out of window • REALLY, it’s FAST!! • Duplicate tabs

  2. Google Apps vs GoogleApps • Google calls an “application” a “product” • gmail is a Google App • Not to be confused with GoogleApps • GoogleApps is a bundling of • gmail • calendar • sites • docs • AND it uses your DNS Domain (NOT @gmail.com)

  3. email contacts calendar tasks chat video chat sms buzz search engine quick links phone calls More than just mail

  4. Customize

  5. PROS Accessible anywhere Search capabilities Excellent SPAM filter Mobile device integration LOTS of space Labels Filters Stars Free CONS Privacy Mail is not under your control Must be connected 24 hour lockdowns Only one gmail acct at a time (except for GoogleApps) A comparison

  6. Philosophy • No folders • Mailbox is “flat” • New labs feature allows hierarchical labels • Messages are “tagged” • System • User • Messages are threaded

  7. Gmail basics • Conversation view • Labels instead of folders • Archive instead of delete • Chat & video chat

  8. Conversation View • Back and forth conversations are kept together • Reply(s) use same subject • To change Subject, you must Forward

  9. Labels • Labels are used instead of folders • Labels do everything a folder does… and more • Messages can have more than 1 label • You can simply “label” conversations or • “Move” conversations into a label • Labels can be colored so your mail stands out • Labels are ordered alphabetically in inbox

  10. Archive • Removes from your “inbox” • Keeps your inbox clean

  11. gmail Limitations • web client does not support • return receipt header • priority mail header • Will not display web page (HTML) correctly if it uses internal or external style sheets. Must use inline styles.

  12. Priority Inbox • Think “opposite of spam”

  13. Settings

  14. Filters • Define actions how gmail handles incoming messages • Star email from important people • Label certain email messages as they come in • Forward email from a specific user to another mailbox • Delete mail based on specified criteria • Think of filters as rules

  15. Chats • Automatic history • Built into gmail • GoogleTalk is not necessary

  16. from: to: subject: OR - “ “ ( ) filename: in:anywhere in:inbox in:trash in:spam is:starred is:unread is:read Searching • after: • before:yyyy/mm/dd • is:chat • deliveredto: • label: • has:attachment • list: • cc: • bcc:

  17. Your gmail address • younda@gmail.com • younda+alias@gmail.com • younda+hike@gmail.com

  18. Mail Clients • Any POP3 client • Any IMAP client • Outlook

  19. Multiple logins • Where you’re logged in

  20. Keyboard Shortcuts • Shift ? – Show all shortcuts • # - Delete • e – Archive • j, k – next, previous message

  21. Vacation • Nice control of auto replies • Also auto-disables itself on specified end date

  22. References • http://inboxzero.com/video/ • http://www.43folders.com/

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