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Job Descriptions

Pay Equity Bureau. Job Descriptions. What is a job description?. A job description is a summary of the major duties and responsibilities of a position. It also includes the education and experience required to do the work. Writing Job Descriptions. Job Description Guidelines.

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Job Descriptions

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  1. Pay Equity Bureau Job Descriptions

  2. What is a job description? A job description is a summary of the major duties and responsibilities of a position. It also includes the education and experience required to do the work.

  3. Writing Job Descriptions

  4. Job Description Guidelines • Jobs NOT people • Facts NOT judgements • The job as it is now

  5. Six Parts to a Job Description • Job Title • Job Purpose • Job Duties • Qualifications • Competencies/Abilities • Working Conditions

  6. 1. Job Title Examples of Job Titles: • Administrative Assistant • Manager 2. Job Purpose The Job Purpose should be a clear, concise statement describing why the job exists. Example: The Administrative Assistant is responsible to provide support to the Director and other staff.

  7. 3. Job Duties In this section of the job description, you would identify, in order of importance, a list of daily, weekly and monthly duties. Example: • Prepares and edits correspondence and reports.

  8. 4. Qualifications Qualification is defined as the quality, ability, or accomplishment that makes a person suitable for a particular position. In this section, you would identify the education and experience required for the job. Example: High School diploma or equivalent and a minimum of six (6) months related experience.

  9. 5. Competencies/Abilities In this section of the job description, you may identify other knowledge, skills and efforts required to do the job. Example: • Knowledge of Policies and Procedures • Problem-solving and decision making skills • Ability to lift up to 25 lbs

  10. 6. Working Conditions Working Conditions is defined as the physical environment in which you work, including the actual space, the quality of ventilation, heat, light and degree of safety. Example: • Unpredictable schedule and tasks • Difficult visual conditions (lighting, glare) • Noisy environment

  11. Sample Job Description Administrative Assistant Job Purpose: The Administrative Assistant is responsible to provide support to the Director and other staff. Job Duties: • Preparing and editing correspondence and reports • Preparing invoices • Sorting and distributing mail • Organizing and coordinating meetings Qualifications: High School diploma or equivalent and a minimum of six (6) months related experience.

  12. Sample Job Description (con’t) Competencies/Abilities: • Knowledge of Policies and Procedures • Problem-solving and decision making skills • Ability to lift up to 25 lbs Working Conditions: • Unpredictable schedule and tasks • Difficult visual conditions (lighting, glare) • Noisy environment

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