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Capital Planning Update

Capital Planning Update. Senate Fiscal Committee/COPE Presentation January 3, 2012. Capital Planning. A refined approach to capital planning must ensure capital investments are aligned with strategic priorities, long-term financial perspectives, and the One University Framework vision.

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Capital Planning Update

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  1. Capital Planning Update Senate Fiscal Committee/COPE Presentation January 3, 2012

  2. Capital Planning A refined approach to capital planning must ensure capital investments are aligned with strategic priorities, long-term financial perspectives, and the One University Framework vision. Capital Planning Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  3. Capital Planning Culture Change Past College/Unit-Centric incremental; decentralized goals; internal competition; short-term perspective; inefficient solutions Transition strategic plans;facility condition assessments; Framework Plan Future Integrated Planning driven by academic mission; comprehensive; linked to strategic and long-term financial planning processes; data-informed; transparent; efficient solutions meet multiple goals Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  4. Annual Capital Planning Process Target Milestones April – First review of Five Year Capital Investment Program (CIP) and FY13 Capital Budget June - Action on Five Year CIP and FY 13 Capital Budget Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  5. Initiate Annual Process Summer/Fall • Review existing Capital Investment Program (CIP) • Identify and weight high-level criteria to assist with evaluation of capital needs • Determine initial financial guidelines • Develop general schedule, data collection tools, and communications strategies Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  6. Initiate Annual Process Alignment w/ Strategic Principles and Objectives Summer/Fall • Advancement of the Academic Mission • Business Continuity and Risk Management • Civic Infrastructure • Competitive Advantage • Patient Care • Renewal and Deferred Maintenance • 24/7 Campus Life • Sustainability and Energy Conservation Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  7. Identify Needs/Opportunities 15-Year View Work with colleges and units to develop a comprehensive list, pulling from numerous previously-siloed plans Fall

  8. Analyze Needs Fall/Winter • Gather data and use Framework planning tools to assess implications of potential investments • Engage stakeholder groups and refine scopes of projects Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  9. Develop Five-Year CIP Winter • Engage broad-based interdisciplinary team to develop CIP scenarios guided by the Framework • Review with university community • Prioritize and align CIP scenarios and cash flows with financial capacity Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  10. Approve CIP and Capital Budget Spring • Finalize and document the recommended five-year Capital Investment Program (CIP) • Prepare a detailed one-year Capital Budget Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  11. Implement Projects and Refine the Planning Process Ongoing • Establish project delivery teams, contract for professional services, finalize project budgets and schedules… • Further align the annual capital planning cycle with strategic, financial, and budgeting processes • Initiate next cycle Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  12. Capital Needs Inventory (CNI) • Review Initial CNI • Developed from Framework, strategic initiatives, and facility condition data • Refine CNI • Identify any additional capital needs driven by unit’s strategic plan • Placeholder cost threshold of $100,000 • 15 year planning horizon • Enter Needs Data • Enter CNI data through the Web-form Prepared by Administration & Planning, Office of Physical Planning and Real Estate

  13. Questions/Discussion

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