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Level 2 (Assistant) Module

Level 2 (Assistant) Module. IPPC CODEX - OCS. To access Home page. Home. Document Management. Document Management. To access Document Management page. Commenting end date of the documents. Document Invitations. Set commenting end date for Commenter(s).

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Level 2 (Assistant) Module

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  1. Level 2 (Assistant) Module IPPC CODEX - OCS

  2. To access Home page Home

  3. Document Management

  4. Document Management To access Document Management page Commenting end date of the documents

  5. Document Invitations

  6. Set commenting end date for Commenter(s) Multiple Invitations to Level 3 (Commenters) An option to send/edit email to Commenter(s) Select Commenter(s) for each document An option to invite (appoint) Commenter(s) for all documents Able to duplicate the invitation setting from one document to another Click to send the invitations for all documents

  7. Click to invite (appoint) Commenter(s) Level 3 (Reviewers/Commenters) Invitation Able to invite (assign) multiple Commenter(s) Option to send an email Set the commenting end date for Commenter(s) Able to edit (customize) the invitation message Click to send the invitation

  8. Comment Management

  9. Comment Management Export the comments in Excel and/or Word format An option to paginate the page – able to select the specific page An option to select specific Paragraph, Comment Type, Author and/or Status Click to add the comment(s) on the paragraph Click to expand the paragraph vertically An option to set the number of paragraphs to show per page

  10. Refresh • Reload the page • Verify All • Verify all “Pending” comments • Withdraw All • Withdraw all “Submitted” comments Comment Management (cont’) Un-verify the comment • Edit • To edit the comment • Delete • To delete the comment • Verify • To verify the comment Withdraw the “Submitted” comment from Level-1

  11. Add/Edit Comment Paragraph Type: Normal Comment Types: • Editorial • Substantive • Technical • Translation

  12. Add/Edit Comment Paragraph Type: Poll Comment Types: • Poll

  13. Add/Edit Comment Paragraph Type: Question Comment Types: • Question

  14. Accept, Clarify Comment(s) • Accept All • Accept all comments that are shared with you or submitted to you • Hide • To hide the comment • Ask for clarification • Ask the commenter to modify the comment again • Accept • Accept this particular comment

  15. Consolidate Comment(s) Click to accept the comment – system will replace your existing comment with this comment Hide the comment Your own comment can be consolidated with other comments (same comment type) that shared or submitted

  16. Comment(s) Submission Click to submit the verified comment(s)

  17. Document Summary

  18. Document Summary Assistant can review the verified comments from their Contact Point – if it is enabled by CP Document can be downloaded during the commenting period Overall comment summary of Level-2 (you) Summary of Commenter(s) submitted comments

  19. Commenting Period Extension

  20. To extend the commenting period of Commenter(s) Extend • Select the Commenter(s) who are going to be extended • Select and set the new commenting end date Click to extend the commenting period – notifications will be sent to the extended users

  21. Document Report

  22. Report Able to download in Excel and/or MS Word format All of your comments will be listed here An option to select the specific Comment Type, Status, Author and/or Language

  23. Document Rule Sharing

  24. Document Rule Sharing • Run • To execute the rule to share the comments • Edit • To edit the rule • Delete • To delete the rule A new rule is added – only for this particular document To add new (customize) sharing rule

  25. Document Rule Sharing • Activate/Deactivate the rule • Set the rule name Able to share with other countries/organizations Able to specify the sharing options Click to save the rule

  26. Notification

  27. Notification To view the notifications

  28. Settings

  29. Profile

  30. Member Management

  31. Application Settings

  32. Sharing (Global) Global rules can be accessed from all documents To add new (customize) sharing rule

  33. Sharing (Global) – cont’ - Activate and define the rule name - Select the user(s) to share with - Select the sharing criteria

  34. Sharing (Global) – cont’ • Run • To execute the rule to share the comments • Hide • To hide the rule • Edit and Delete • Can be done only from Setting>Sharing Global sharing rule(s) can be seen from all documents

  35. Thank you 

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