2010 Construction Contract Standards Training

1. 2010 Construction Contract Standards Training Part 2 TOOLS November 2011

2. This training is to provide you an Overview of Existing and the New Tools • 2010 Bid Item List • Index for 2010 SSPs • SP_TEMPLATE

3. 2010 Bid Item List • Internet/Intranet: located under Guidance Documents • http://www.dot.ca.gov/hq/esc/oe/standards.php • http://oe.dot.ca.gov • In MSWord and pdf

4. 2010 Bid Item List (Continued) • Database: use FMPro OE access key, located under the HQ Const. Stds. tab

5. 2010 Bid Item List (Continued) • Contract Item Codes • http://www.dot.ca.gov/hq/esc/oe/awards • Supplemental Work & State Furnished items will continue to use 2006 information

6. 2010 Bid Item List (Continued) • Contract Item Codes • List of all coded contract items • Non-standard items continue to be handled as before. Numeric/alpha code ~ 390133A • Do not use old one-time numbers provided by award unit. One-time numbers begin with zero ~ 024152 • Obsolete/old item codes are not to be used

7. 2010 Bid Item List (Continued) • Information listed: • Item code • P-F: use as guidance only (for partial pay and final pay items refer to RTL Guide) • Description • Measurement Unit: unique item description and payment • Section set forth by bid item

8. 2010 Bid Item List (Continued) • Practice of Reviewing: • Use posted version of the 2010 Bid Item List • Compare district Engineers Estimate to the 2010 Bid Item List and verify if all BEES items are valid • Some items have complete item code changes • Example: Sand Cover – 370001 (before -365001) • Listed bid item enacts specification • Non-standard bid item: use SSP 1-1.01 which contains table to list all non-standard bid items

9. Index for 2010 SSPs • Internet: located under the ssp index folder • http://www.dot.ca.gov/hq/esc/oe/specifications/SSPs/2010-SSPs • Information listed: • SSP No • Owner • Category and date • Description • Instructions

10. Index for 2010 (Continued) • Follow index order when assembling applicable SSPs ~ numerical sequence • Special Notices (SN) • Most are automated • Those that need to be manually inserted must be submitted as a separate word document • Standard Plans List (STDPLN) • No RSP/NSPs • Inserted before SP_TEMPLATE

11. Index for 2010 (Continued) • 0-RSS: Revised Standard Specifications (formally known as Amendments) • Inserted by boiler • SP_TEMPLATE: Base template to build project • 1-1.01: Bid item and applicable section • Some additional information on SSPs: • Railroad Relations – under development • Search for conditional • Instruction within STDPLN – find under the historical SSP ~ design guidance

12. SP_TEMPLATE: • Internet: located under the ssp_read first folder • http://www.dot.ca.gov/hq/esc/oe/specifications/SSPs/2010-SSPs/ • Base template for creating SSP package • Insert special provisions (SP) between corresponding headings and caret separations • Do not renumber Divisions or Sections • No longer necessary to sequentially number SSPs

13. SP_TEMPLATE (continued): • Spacing and carets between Divisions and Sections • Shorter carets – sections; longer carets - divisions

14. SP_TEMPLATE (continued): Introductory statement • Strike & Hide (S&H) divisions and section headings along with carets • Do not renumber remaining sections • S&H introductory statement (RAD – Replace, Add, Delete) when S&H paragraph

15. SP_TEMPLATE (continued): • Example of insertion and S&H (deletions)

16. SP_TEMPLATE (continued): • Insert STDPLN: before SP_TEMPLATE • Un-strike & hide Std Plan sheets • Insert 1-1.01: List bid items and applicable sections that do not correspond to spec section or for those with non-standard items • Items are in table format • Un-strike & hide bid items • Non-standard item added to the bottom of table

17. SP_TEMPLATE (continued): • SPP 1-1.01 (continued): Bid items that do not correspond to applicable spec sections • Un-strike & Un-hide bid items • Example - storm water items 074016 and 074017 first two digits do not match section

18. Base Template (continued): • SPP 1-1.01 (continued): Non-standard item and it’s one-time code • List items with numeric/alpha code, description and section at bottom of table • Replace item code with one-time item code • If an addendum revises non-std item code, SSP will need to be revised as part of the addendum

19. 2010 & 2006 review • Install specification templates • 2010 template - located under templates • http://www.dot.ca.gov/hq/esc/oe/specifications/tools/2010_temp.php • SSP_template - located under templates • http://oe.dot.ca.gov/Contract_Standards_Development/latest_templates_macros/ • Install normal and macro: same for both • http://www.dot.ca.gov/hq/esc/oe/specifications/tools/2010_temp.php • http://oe.dot.ca.gov/Contract_Standards_Development/latest_templates_macros

20. 2010 & 2006 review (cont.) • Styles – use Style Guide • 2010 Bid Item List - NEW • Item codes for SW & SF are same as 2006 • SP_TEMPLATE - NEW • 1-1.01 - NEW • 0-RSS - Revised Standard Specifications • Submittal of subsequent documents should be a separate word file • Discourage use of document map

21. QUESTIONS?