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Preparing for the 2014 Middle Grades Surveys

Preparing for the 2014 Middle Grades Surveys. Mike Ross Consultant, HSTW & MMGW SW Ohio Susanne Davis HSTW Assessment Coordinator, Ohio. What are the MMGW Surveys? Administration Nuts & Bolts Best Practices for Successful Surveys. Topics Covered. About the MMGW Surveys.

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Preparing for the 2014 Middle Grades Surveys

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  1. Preparing for the2014Middle Grades Surveys Mike Ross Consultant, HSTW & MMGW SW Ohio Susanne Davis HSTW Assessment Coordinator, Ohio

  2. What are the MMGW Surveys? Administration Nuts & Bolts Best Practices for Successful Surveys Topics Covered

  3. About the MMGW Surveys • MMGW is a research-based school improvement model • Required of MMGW sites in even-numbered years • Administered to 8th-grade students to collect data on entire middle grades experience • Administered to all teaching staff to collect teachers’ views on improving student achievement

  4. Examples of How Schools Use the Results • Engage the entire faculty in school improvement • Identify improvement needs • Serves to inform the Site Review Process (SRP) • Set priorities and goals for school improvement • Improve classroom practices

  5. What are the MMGW Surveys? • Three components: • Student Survey • Teacher Survey • Correlation Report new optional report ($250) • Reading, Mathematics, and Science tests are no longer included.

  6. Student Survey Online survey! ALL eighth-grade students School and classroom experiences Based on MMGW Key Practices

  7. Teacher Survey Online survey! School and classroom experiences • School mission • High expectations and extra help • Guiding and supporting students • Curriculum content and engaging students in learning • Transitions • Leadership and professional growth

  8. Middle Grades Survey Reports Mailed to schools May, 2014 Report • PDF file on CD • Student survey results • Teacher survey results

  9. Teacher Survey Report Format (2012 Ohio Composite)

  10. Student Survey Report Format (2012 Ohio Composite)

  11. Correlation Report(optional) • Links selectedMMGW survey responses to OAA scores • Identifies classroom practices that impact achievement on eighth-grade reading, math, and science. • Can be purchased for $250, to be paid by your site.

  12. Correlation Report Analyzes the relationship between OAA scores and: • Engagement and accelerated curriculum • Emphasis on literacy • High expectations • Career exploration and planning • Academic support for struggling students

  13. Correlation Report – Sample Format(source: 2012 Composite of Eight Ohio Sites)

  14. Correlation Report – Sample Format(source: 2012 Composite of Eight Ohio Sites)

  15. Correlation Report – Sample Format(source: 2012 Composite of Eight Ohio Sites) • Students who failed OAA Reading, OAA Math, or both:

  16. Correlation Report(optional) • Cost of $250 is to be paid by your site. P.O. made out to S.R.E.B. must accompany your Survey Order. • Requires about 1-hour of administrative work to match OAA scores (performance level and scale scores in Reading, Math, Science) to MMGW student i.d. numbers. • The process is FERPA compliant • Correlation reports mailed – t.b.d.

  17. MMGW Student and Teacher Surveys AdministrationNuts & Bolts

  18. 2014 Student and Teacher Survey Window February 10 – March 7 (4 weeks) Plan ahead to get the best results!

  19. Conducting the Survey Process • Ordering • Preparing • Administering

  20. Ordering the Surveys • Submit orders today if possible, but no later than Friday, Oct. 25. • Do NOT order online! Do NOT send order to SREB! There is nocostfor the student and teacher surveys! The optional Correlation Report will cost your school $250.

  21. Ordering Information • You must survey your entire eighth-grade class, regardless of size. • A cancellation fee may be charged if you do not conduct both the student and teacher surveys.

  22. Preparing for the Surveys Review administration materials immediately • Available at www.sreb.org October 1 , 2013 • Also, a link will be included in the order confirmation email sent upon placing an order • Set timeline for preparation and administration

  23. Preparing for the Surveys Administration Materials include: • Survey Instructions • Student Survey • Teacher Survey • Student Roster Form • Checklist

  24. Sample Timeline

  25. Guidelines for Involving Students • Only include currently enrolled eighth-grade students. • Students can be considered exempt if their IEP exempts them from state testing. • Same accommodations provided for state assessments should be provided for this survey.

  26. Preparing for the Surveys Notification • Notify students, parents and teachers • Provide information on Surveys and/or schedule informational meeting • Refer to your Board of Education policy where applicable

  27. Preparing for the Surveys Scheduling • Identify assistants • Schedule dates, times & locations • All students will need access to a computer • Use a computer lab and schedule students in “waves” • Include make-up sessions • Schedule date, time and location for teacher survey • All teachers will need access to a computer

  28. Administering the Surveys Review Arrangements • Confirm dates, times, locations and assistants • Remind students, teachers and parents

  29. Administering the Surveys Complete the Student Roster • Include names of all participating students • Include details about students who may not have completed the entire survey • Keep fully completed roster on file with school testing records for five years. Also give one copy to the principal.

  30. Administering the Student Survey • February 10 – March 7, 2014 • Schedule early in the window! • Use a computer lab. Schedule students in groups. • Survey is untimed. Allow about 1 hour. Most will need 30-45 minutes. • Supervise the session using scripts. • You may answer questions about the content and intent of the questions, as long as you do not lead the student to a particular response.

  31. Administering the Student Survey • Schedule make-up sessions. • The survey must be taken onschoolgrounds under adult supervision.

  32. Administering the Teacher Survey • February 10– March 7, 2014 • Schedule early in the window! • Include all full- and part-time classroom teachers 6th-8th • RECOMMENDED – Administer during a staff meeting or other function to guarantee completion. Use computer lab. • Allow one hour, minimum. Most teachers will need 30-45 minutes. • Surveys are anonymous • Teachers shared by MMGW & HSTW should take survey for site at which they are most involved.

  33. Administering the Teacher Survey • Detailed instructions will be provided, including: • Sample letter to teachers • Survey and log-on instructions • Teachers must enter the correct MMGW site code. Ohio site codes are 5-digit numbers beginning with “3 6”

  34. Idea Exchange • What are some of the most useful or effective things your site has done (or plans to do) in preparing for and administering the MMGW Student and Teacher Surveys?

  35. Deadline All Student and Teacher Surveys must be completed and submitted online by March 7, 2014. The good news: Nothing to return by mail !

  36. Dates to Remember • Submit Orders to SWO Regional Office • October 25, 2013 • Administration materials available online • October 1, 2013 • Administer the Student Surveys • February 10– March 7, 2014 • Administer the Teacher Surveys • February 10 – March 7, 2014 • CD-PDF site reports mailed • May, 2014

  37. Most Common Mistakes(in no particular order) • Missed deadlines • Starting the surveys late in the window • “Forgetting” to administer surveys altogether • Wrong site code • Site code zip code ! • All Ohio site codes are 5-digit numbers beginning with “36” • Lost items • Student roster • Log-on instructions • M.S. teachers in 7-12 buildings unsure whether to take HSTW or MMGW survey • Choose the version for your primary site or site where you are most involved

  38. Make the 2014 MMGW Surveys a Success! • Communication • Letters to students and their parents • Announcements to faculty and staff • Cooperation • Importance of the Surveys to the school’s improvement goals • Importance of students, administration and faculty taking it seriously • Handling make-up work • Cooperation from teachers whose classes might be interrupted by the Surveys

  39. Make the 2014 MMGW Surveys a Success! • Encourage all students to do their best. • Build enthusiasm • Be honest – explain how this helps the school and future students • Make students feel special for participating in the Surveys and thank them for their participation

  40. Recommended Next Steps to Get Started • Place order. • Download and review materials from www.sreb.org • Assemble a small planning team. • Schedule dates, times, locations. • Announce preliminary plans to faculty and staff.

  41. Ordering Information Needed from You • Previous participation in a Middle Grades Assessment • Name, phone and email for the MMGW survey contact person (will be receiving materials through summer 2014!) • Complete shipping address (no P.O. boxes) • Principal’s name, phone and email • Number of students to be surveyed and sampling method • Estimated number of teachers to be surveyed

  42. Contact Information • Susanne Davis, HSTW SW Ohio • msdavis1225@cinci.rr.com • (513) 677-5641 • Missy Kramer, HSTW S.W. Ohio • kramer@hstw.org • (513) 619-2330 • Jordan Hertl, SREB • jordan.hertl@sreb.org • (404) 879-5575

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