Faculty Senate November 8 th , 2012

1. Youth Safety at OSU Update on safety policy implementationKyle Cole, Assistant Director Precollege Programs (PCP) Faculty Senate November 8th, 2012

2. Youth Safety at OSU Overview • Youth safety policy implementation • Compliance monitoring • Criminal History Check policy (OAR576) • Future work Youth Safety Workgroup Karen Swanger (KidSpirit) Kyle Cole (PCP) Marianne Vydra (Athletics) Marilyn Lesmeister (4-H) Roger Rennekamp (4-H) Ryan Collay (SMILE) Skip Rochefort (PCP) Tracy Crews (Sea Grant) • Partners • Becca Lynch (General Counsel) • Jacque Rudolf and Tracey Yee (OHR) • Brandi Aston (Risk Management) • Roni Sue (Equity and Inclusion)

3. Youth Safety Workgroup • Youth Safety Workgroup convened by Larry Roper in December 2011 Charge to the workgroup • Develop comprehensive policies and procedures that protect youth, meet program needs, minimize risk and satisfy legal requirements. • Balance vigilant protection of youth, while ensuring the positive relationships between adults and youth are not lost. Activities • Developed policies, procedures, training plans and materials to ensure the safety of youth program participants. • Culled information and adapted existing resources (e.g., 4-H, KidSpirit, CDC, DHS, Boy Scouts, ACA)

4. Youth Safety Policy Activities • = activity accomplished

5. Youth safety policy implementation • Released “OSU Youth Program Policies and Guidelines” manual in April 2012. • Rolled out new polices in May 2012: • Notifications sent to Deans and all known program affiliates • PCP delivered 7 training sessions with Steven Harder, Youth Safety Specialist (3 general sessions, 4 for Athletic programs). • 73 youth program leaders, employees and volunteers attended • 45 Athletic Dept. coaches, staff and trainers attended. Jacque Babich and Hillary O’Brien held subsequent training sessions.

6. Policy compliance monitoring • PCP surveys youth programs annually for participant numbers and demographic information. • This year we included this mandatory field in the survey: “I certify to the Provost that I am responsible and accountable for my program complying with the policies stated in the OSU Youth Program Policies and Guidelines manual. I will maintain the following records for at least two years: verification that staff and volunteers received training, contact information for all staff and volunteers (including whether they passed a criminal history check) and accident/incident reports for my program. By entering my name above, I am certifying that my program is in compliance.” • If programs are NOT in compliance, there is a text field to explain how and why. • PCP goal: assist programs with compliance

7. New Criminal History Check Policy (OAR576) • OAR576 planned implementation 1/1/13. • Changes: • Expanded definition of “critical or security sensitive” positions for employees and volunteers working with “Youth Programs”. • CHCs will be repeated every two years for qualifying employees and volunteers working for a “YouthProgram”. • A CHC database will eliminate repeating checks within one year. • Office of Human Resources will perform CHCs. FBI checks for people that have resided outside Oregon in the previous 7 years.

8. Mandatory child abuse reporting law • As of 1/1/13 all OUS employees will be mandatory reporters of child abuse. • (See ORS 419B.005 for more details) • OHR will be conducting university wide training sessions and has partnered with PCP and Professional Noncredit Education to develop online training modules.

9. Future work • Revised manual released by1/1/13 • Mandatory reporting, new liability waiver (ORM), etc. • Develop training materials • Written training materials for program leaders, staff and volunteers • Online training video • Host “Youth Safety Symposium” in Spring 2012 • Youth community leaders across state engage in safety conversation. • Youth safety training sessions will be offered in Spring 2013.