ISM at the Savannah River Site

1. ISM at the Savannah River Site Department of Energy Best Practices Workshop Work Planning and Control Tim Flake, Principle Technical Advisor Maintenance Services Department Washington Savannah River CompanySeptember 12-13, 2006

2. Work Planning and Control Improvements • Journey started with Maintenancein 1995 • 1995-1996 WSRC Maintenance was reengineered • Incorporated best practices (Institute of Nuclear Operations (INPO), Commercial, etc.) and a standard electronic work control process—Computerized Maintenance Management Systems (CMMS) • 1Y Manual and the CMMS covers maintenance in all facilities (nuclear and non-nuclear) • 1998 completed rollout of reengineered process including CMMS implementation across the Site 2

3. Work Planning and ControlImprovement Concepts • Automated Work Order Entry • Up front screening and decisions • Ability to perform work via various prescribed methods from expedited to planned • Planner, worker, support group involvement in job planning • Work management centers, single point of contact • Schedule accountability, work window managers, schedule change control • Consistency across the Site • Organizational changes to support the process 3

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5. Work Planning and Control Procedure • DNFSB 2004-1, Commitment 23 • Requires site offices to develop site-level action plans to improve the consistency and reliability of work planning and work control at the activity level. ISM Work Planning & Control across the Complex needs improvement! 5

6. WSRC Action DNFSB 2004-1 Recommendation Commitment 23 - Work Planning & ControlTimeline DOE/DNFSB Action Milestone 5/21/04 11/18/05 6/05 DOE issued Implementation Plan, Revision 1 for 2004-1 DNFSB 2004-1 Recommendation Issued Rispoli Letter to Site Offices to Assess Activity Level Work against CRAD DOE & Contractors developed WP&C CRAD 4/28/06 1/06 3-06 thru 4/06 5/15/06 DOE-SR Issued CRAD Assessment & Site Action Plan to DOE-HQ SRS Team Reviewed QAP 9-4, Drafted incorporation of CRAD Requirements and Performed FA - Reviews SRS WP&C Team Kickoff Meeting SRS Draft QAP 9-4 Issued for Review - Incorporates CRAD requirements 6

7. Work Planning and ControlCRAD Assessment Process • DOE lead • Contractor supported • Performed field assessments against the 33 Work Planning & Control Criteria, Review, and Approach Document (CRAD) • Used recently completed assessments (i. e., Facility Evaluation Board, Organizational Assessment, DNFSB, etc.) • Evaluated all work planning and control processes at SRS (e.g. Decommissioning and Demolition, Research and Development, etc.) 7

8. CRAD Assessment Results • Noteworthy practices • Safe Work Permit (SWP) included with Hazard Analysis process • Site Tracking And Reporting (STAR) and Performance Analysis • Point of Entry (POE) process for subcontractors • "Time Outs" initiated for unsafe work and conditions (informal process) • Opportunities for Improvement • Currently the primary area for assessing work planning and control is SCD-4 Functional Area 10, Maintenance. • There are other functions that have processes for work planning and control that are not fully integrated with other applicable site procedures. • WSRC could further integrate the various work planning and control processes into functional area assessments and site procedures. ISMS should map to all functional areas. 8

9. Work Planning and ControlCRAD Corrective Actions • Institutionalize Work Planning and Control acrossSRS functional areas • QAP 9-4, Work Processes, Change Proposal • Changed procedure from maintenance focus to focus on all functional areas • Added elements derived from 2004-1 commitment #23 CRAD to the ISMS core functions and principles • Functional areas have mapped their work planning and control processes to the proposed QAP 9-4 elements to assess and validate compliance with Work Planning and Control CRAD requirements. CRAD requirements map to functional area implementing procedures. 9

10. SRID Functional Area ___ to QAP 9-4 10

11. Work Planning and ControlOngoing Improvements • Validating Functional Area Crosswalks • Established a Work Planning and Control Improvement Team • Sponsored by Senior Management • Committed to improving Work Planning & Control processes for all functional areas • Identifying additional Work Planning and Control improvement opportunities 11

12. Work Planning and Control Improvements in Other Functional Areas • Upfront screening and decisions • Ability to perform work via various prescribed methods from expedited to planned • Planner, worker, support group involvement in job planning • Work management centers, single point of contact • Schedule accountability, work window managers, schedule change control • Consistency across the Site • Organizational changes to support the process 12

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14. Flow-down of Work Planning and ControlRequirements to Subcontractors • A,B,&C Subcontracts • “A” requires compliance with SRS procedures. • “B&C” requires compliance with subcontractor safety program aligned with OSHA, subcontract specific and SRS procedures when specified. • Point of Entry (POE) • POE process assures that 1) vendors and visitors work scope are reviewed for associated hazards and 2) appropriate controls are established prior to work beginning. • Applies to all visitors/vendors without an established subcontract. • Point of entry access and SRS briefing managed through Site Badge Office. • All subcontractors must provided an Assigned Competent Person (ACP) to: • Analyze tasks and determine hazard level of their visitors/vendors. • Conduct hazard specific briefings (documented) with visitor/vendor at site location. • Conduct focused observations of high and medium hazard tasks. 14

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16. Subcontractor Safety Forum • WSRC initiated SRS’s Safety Forum • Quarterly meetings began fall 2005 • Targeted management and safety personnel from subcontractors • DOE and WSRC senior management provided opening comments • Presentations made on safety topics of interest • Positive feedback 16

17. Questions • Tim Flake • tim.flake@srs.gov • (803)725-1107 17